Bilingual (Spanish) - Receptionist Administrative Assistant

The purpose of the Receptionist Administrative Assistant (Entry-Level) is to handle the many administrative duties of the organization. The role supports the Human Resources/Executive Assistant in the day-to-day business needs as well as duties related to managing the office.

Job Description

· Reception desk point person for all employees and office guests.

· Coordinate meetings and manage conference room schedules for internal and external parties.

· On-boarding employees confirming proper identification and legal hiring practices via DocuSign.

· Certify payroll through various websites.

· Upload and keep current employee personal and employment files within ADP.

· Maintain high confidentiality and neutrality regarding employee-related matters and information.

· Assisting with the maintenance of Tri-Construction’s marketing curriculum to include website, Facebook, Google, and LinkedIn pages.

· Scheduling of drug testing and maintaining DOT compliance.

· Front Desk - greeting visitors and accepting deliveries, checking the USPS mail.

· Track inventory and restock beverages and snacks as needed.

· Ensure reception and all conference rooms are tidy and presentable.

· Maintain a hospitable attitude when greeting guests and ensuring a seamless experience.

· Escort external guests to appropriate meeting spaces.

· Oversee all pantry and kitchen areas, ensuring they are clean, neat, and organized.

· Assist with happy hour/employee event set-up and clean-up as needed.

· Ordering company apparel.

· General office management, and facilities liaison (The 927 Building facility as needed, i.e., mailbox keys, deliveries, etc.).

· Event coordination.

Why You Are the Right Person:

· Highly professional, trustworthy, dependable, exceptional verbal and written communication skills, customer service, and soft skills.

· Meticulous attention to detail and accuracy, organization skills, and highly motivated.

· Proficient in Microsoft Office, Excel, Word, and Outlook.

· A positive attitude and willingness to be flexible in daily activities is a must.

· Experience in an administrative or client services function.