Purchasing Coordinator

Purchasing Coordinator (PC)

Job Description

Reports directly to whom:

Purchasing Manager

Directly supervises whom/what:

Tasks associated with purchasing

Role:

Assists with the administrative tasks of the construction department, mainly related to purchasing equipment and materials

Tasks and Duties:

• Handle all permits for Construction & SVC jobs.
• Register equipment and homeowner books.
• Find prices for quotes to be prepared by sales and installation managers.
• Update/Line item purchase orders
• Follow up on back orders/receiving
• Invoice research (if AP is looking for a backup if it wasn't given or it is lost)
• Assisting to field Home Depot/Tech counter PO's
• Coordinates shipping and receiving of equipment and materials for multiple departments.
• Handle all call-in requests for materials from the field staff, making purchases as needed and arranging delivery/pickup.
• Enter POs against the job on the dispatch board.
• Handle any backordered materials as needed.
• Handle warranties and returns as needed.
• Reconcile accounts as need with the accounting department
• Update Service Titan with installed equipment data (model # and serial #)

Job Requirements:

• Regular and punctual attendance. Ability to work overtime if needed (and approved)
• Excellent customer service principles and practices.
• Skill in operating personal computer and programs such as database, word processing, and industry specific software.
• Skill in operating a multi-line phone system.
• Skill in verbal and written communication.
• Ability to perform accurate data entry.
• Ability to successfully pass a background check and drug test
• Maintains Company Core Values: Honest, Respectful, Knowledgeable, Client-Focused, Efficient, and Profitable

Experience:

Preferred 2 years of construction experience working in a customer service or administrative role.

Physical Requirements:

• Must be able to see well enough to read reports, data, statistics, drawings and information on a computer screen.
• Must be able to hear and speak well enough to communicate on the telephone and in person.
• Must be able to use your fingers for grasping, feeling, and be able to operate a computer and calculator.
• Must be able to stoop, bend, and lift to 10 pounds and reach. May be required to do limited carrying, lifting, pushing, or pulling.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. Such statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.