Projects & Events Coordinator

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

The Projects & Events Coordinator (“P&E Coordinator”) role will work with the Chief of Staff of the Miami Office Managing Partner (OMP) and co-lead for On Chain: Reed Smith’s Crypto & Digital Assets Group for the advancement of the priorities and values.
Key drivers for success in this role are strong organizational and project management skills, a thorough understanding of the clients and the legal projects for the clients, commitment to internal and external client service, and a high degree of drive, initiative and judgment.
This role will be a member of the team that supports the Miami OMP and co-lead for On Chain: Reed Smith’s Crypto & Digital Assets Group and will work to drive forward marketing and business development efforts and client service. The candidate must be adept at navigating complex, high-pressure environments and be comfortable working both independently and as a member of a fast-moving team. This team is led by the Chief of Staff who works with various administrative members in the firm including marketing, recruiting, human resources, operations and finance to advance the practice of the OMP. This role will work directly with Chief of Staff as well as the administrative areas of the firm mentioned above and interact directly with lawyers as well as vendors across Reed Smith, maintaining and fostering positive relationships.
This role will be required to use project management methodologies and tools to facilitate and execute project management, process improvement initiatives and process mapping efforts. The role will be expected to organize and manage projects, organize and run marketing events and initiatives for the OMP as well as for the On Chain group. They will be expected to understand the client base to better drive the practice of the OMP.

Essential Functions

• Take ownership of tasks and projects, as well as the organization and tracking of team tasks and projects, updating team tracking documents, and contributing to team meetings and team communications with key updates and status information.
• Demonstrate flexibility and ability to be nimble in the face of changing priorities as well as ability to juggle multiple tasks/projects simultaneously.
• Manage multiple projects and business development events concurrently, juggling priorities, deadlines and essential project management duties for each respective project.
• Track and follow up on open items for the OMP.
• Research clients as well as areas of practice for the OMP so as to assist in the development of social media and marketing projects.
• Attend client and internal planning meetings with Chief of Staff as needed, taking note of action items and follow up.
• Learn marketing systems and process, such as event management systems and CRM.
• Actively participate in initiatives and events set by Chief of Staff and OMP.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College degree or related experience required.

Experience: Minimum three to five years of relevant working experience, with at least one year of experience managing large scale projects and events. Experience with use of technology to further project management and marketing efforts. Law firm or professional services experience is a plus.

Skills:

• Strong organizational skills and attention to detail is a must.
• Ability to quickly and effectively prioritize and execute tasks in a high-pressure team–based environment is crucial.
• Ability to respond appropriately to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Adept at conducting research into project-related issues and products. Willingness to work remotely with the global team and maintain seamless communication.
• Computer proficiency with advanced skills in Microsoft Excel, Microsoft Word, and MS Project (or equivalent) are required.
• Must be able to learn, understand and apply finance skills and new technologies.
• Experience at working both independently and in a team-oriented, collaborative environment is imperative. Ability to elicit cooperation from a wide variety of sources, including senior partners, clients and other constituents.
• High level of professional maturity and integrity, demonstrable good judgment in sensitive and/or complex situations and unwavering discretion with confidential information.
• Excellent verbal and written business communication skills with extensive experience creating presentations, visual and verbal.
• Ability to compile, review, analyze and synthesize data – financial, demographic or otherwise – to determine logical conclusions or provide recommendations based on data and information that is varied in context, content, and format.
• Results-oriented self-starter with a high level of initiative who takes ownership, prioritizes, manages multiple complex and time-sensitive projects, and can meet competing deadlines with little guidance or oversight; ability to bring together multiple stakeholders to help drive decision; eager to learn through hands-on hard work and adapting to new responsibilities.

Other

Pay Range for State of NY: $109,000 - $138,000 - . This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works remotely. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.