Special Events Coordinator

The UPMC Gifts and Endowment team is looking for a Special Events Coordinator to join their intimate team in Harrisburg, Pa. This position will play a significant role in administrative tasks related to the events coordinated by the foundation. Excellent verbal and written communication skills are a must as well as computer skills! Applicants should excel at adjusting priorities, working under deadlines and ability to flexible to changing plans. All applicants must be willing to travel and work on occasional weekends!

Purpose:
Develop and implement Agency events and activities. This will be done in a manner consistent with efficiency, cost effectiveness and regulatory compliance.

Responsibilities:

• Coordinates mail schedules and production of printed and on-line promotional materials
• Assist in the development of the Agency Development Plan.
• Engages volunteers in event planning and sponsorship solicitation
• Prepares and manages budgets; maintains records of expense and revenue associated with events, campaigns, and appeals
• Write, edit, and coordinate grant proposals to potential funding organizations as requested
• Responsibility to acknowledge sponsors, donors, and event participants for each assigned event/activity
• Identifies and assesses event venues, negotiates rental agreements and secures necessary licenses/permits for Family Hospice events
• Identifies, cultivates, and solicits vendors and other sponsors
• Prepares and manages budgets; maintains records of expense and revenue associated with events, campaigns, and appeals
• Coordinate and work with Volunteers to support Agency confidentiality
• Work to ensure donor information and accuracy of that information is compiled in DonorPro
• Plans and implements 4 – 6 high profile fundraising events annually
• Prepares event promotional and solicitation materials
• Assist and work with Board, Committee, and/or Council members as requested
• Writes content newsletter, website, and event promotional pieces. Works with designer through final production and printing.
• Work with Development Director to coordinate management of donor information and utilization of that information
• Obtain and process bids for the production of event/activities materials
• Assist with Pinnacle Health Auxiliary and serve as the second contact to their organization.
• Work with associate director/ auxiliary liaison on coordination of auxiliary events, membership meetings, celebrations and board meetings, etc as assigned.
• reserve board meeting logistics.

• Bachelor’s degree in a related area preferred.
• Three to five years of experience in event planning and execution including sales, marketing/promotions, and public relations.
• Exceptional organizational skills and ability to work and prioritize independently.
• Ability to inspire and motivate volunteers

  Licensure, Certifications, and Clearances:

• Automotive Insurance
• Driver’s License
• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran