Project Management Office Intern

CONSTRUCTION SPECIALTIES, INC.

Founded in 1948, Construction Specialties (CS) is a specialty building products manufacturer. CS provides solutions to building challenges that architects, designers, building owners, facility managers, and contractors face every day. Since inventing the first extruded louver, CS has become a global leader in all our product categories. Our products are a part of some of the most iconic buildings around the world-from the world's tallest tower, Burj Khalifa in Dubai, to the Oculus at the World Trade Center Transit Hub in Manhattan. If you want to work in an inspiring atmosphere and collaborate with customers and colleagues to solve challenges, we're the right place for you. CS: People. Buildings. Better.

 

SCOPE OF POSITION:

The Project Management Office Intern will play an important role in helping bring continuous improvement efficiency in the current operations of CS- IT Project Management Office (IT-PMO). The individual will primarily work under the direction of Director - IT Strategy, Planning and Program Management and will partner with IT Project Managers to implement some of the key productivity steps within the IT-PMO. This individual will get experience and exposure to key CS- Project and Program Management methodologies which are tied to Industry best practices for the Project Management domain. The scope of the role is expansive (work across different projects/programs within the IT-PMO domain).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:

 

• IT-Demand List Data Updates/Cleanup:

  • Collaborate with team members to update and maintain accurate demand lists.
  • Conduct data cleanup activities to ensure data integrity and reliability.

• Semi-Automation of Resource Management:

  • Assist in developing and implementing (as needed) semi-automation processes for resource management.
  • Work closely with the team to streamline resource allocation and optimize efficiency.

• Metrics Collection/Reporting:

  • Collect and analyze program metrics to provide insights and support decision-making.
  • Prepare regular reports on program performance for internal stakeholders.

• Smartsheet Dashboard Automation:

  • Partner with IT-Project Manager and contribute to the automation of Smartsheet dashboards for enhanced project visibility.
  • Collaborate with the team to customize and improve dashboard functionalities.

• Contract Management or Invoice Management Work:

  •  Support the team in managing contracts and invoices efficiently if needed.
  •  Assist in organizing and tracking financial documentation related to program activities.

• IT-PMO Handbook/Job Aid:

  • Contribute to the development and maintenance of the Program Management Office (PMO) handbook.
  • Create job aids and documentation to assist team members in understanding and adhering to PMO processes.

 

• IT-PMO Process improvement initiatives:

  • Partner with IT-Project Managers to work upon and execute on the process improvement initiatives identified because of 2023 IT-PMO survey.
  • Assist in documenting and updating standard operating procedures (SOPs) within the PMO.

• Meeting Coordination and Support:

  • Coordinate and schedule meetings for the IT-program management team as needed.
  • Prepare meeting agendas, take minutes, and follow up on action items.

• Communication and Stakeholder Engagement:

  • Assist in the preparation of communication materials for internal and external stakeholders.
  • Contribute to stakeholder engagement activities and ensure timely communication of project updates.

• Training and Onboarding:

  • Contribute to the development of training materials for new team members.
  • Assist in onboarding activities to help new team members acclimate to PMO processes.

• Vendor Management:

  • Assist the IT Project Managers in managing relationships/tracking vendor performance- open issues with external vendors and service providers.
  • Contribute to the development of a vendor performance dashboard (if needed).

• Continuous Learning and Professional Development

  • Stay informed about industry best practices and trends in Project Management and bring suggestions or ideas to IT-PMO for improvement.
  • If needed - participate in training sessions or workshops to enhance skills relevant to the PMO role
• Perform other related duties assigned by IT Management.

 

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required)

• Must be a current undergraduate student majoring in an accredited degree program for Computer Science/Engineering or similar entering their junior or senior year.
• Strong verbal, written, and technical communication.
• Strong analytical skills and troubleshooting methods.
• Strong organizational skills, able to multi-task and prioritize work.
• Ability to work non-standard hours as circumstances dictate.
• Basic Project Management skills or experience/exposure desired
• Project Management training/certification - desired but not mandatory 
• Strong computer literacy, experience with Microsoft Office - Teams, Word, Excel, PowerPoint & Outlook
• Exposure to tools such as Smartsheet - desired but not mandatory
• Hybrid (3 days office, 2 WFH).
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
• Interns are responsible for their own housing and transportation.