Project Coordinator - Rental Group

JOB TITLE: Project Coordinator

REPORTS TO: Manager of Execution & Special Projects

Zeeco designs and manufactures industrial combustion and pollution control technologies for the petroleum, chemical, petrochemical and pharmaceutical industries. Zeeco product lines include ultra-low emission burners, gas and liquid flaring systems and hazardous waste incineration. Zeeco's corporate headquarters covers over 230 acres (1 km2) near Tulsa, Oklahoma (USA) in a modern debt-free facility and includes a 66,000 square-foot (6,132 m2) manufacturing facility and one of the industry's largest combustion research and testing facilities. Zeeco subsidiaries reside in Plainville Connecticut, USA, Houston Texas, USA, United Kingdom, South Korea, India, Brazil, China, Mexico, Singapore, Saudi Arabia and Japan.

JOB DESCRIPTION:

Responsible for the organization and administrative tasks in employee's specified work group. Mainly supports internal employees as well as external customers.

• Coordinate all project document control activities, including document/drawing control and project file management.
• Track and report document/drawing control to ensure compliance with client contract.
• Assists Project Execution with administering activities involving project and equipment.
• Maintains status of documents by tracking the progress and keeping the Project Engineers informed.
• Creates project schedules when necessary.
• Issues shop releases and shipping lists to the shop for production purposes.
• Responsible for the transmittal of various documents to and from customers.
• Coordinates the wrap of projects; prepare final documents/drawings to deliver to client.
• Creates various project documents using Word, Microsoft Project, and Excel.
• Creates data books and manuals for each project within his/her department.
• Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
• Produces a variety of reports as deemed necessary.

QUALIFICATIONS:

HS diploma or equivalent. Previous office experience is a plus. Advanced organizational and writing skills are preferred. Intermediate knowledge of MS Word, Excel and Projects is preferred but not required.