Project Coordinator - Corporate Office

Project Coordinator - Corporate Office
Position Summary
The primary responsibility of this position is to play a pivotal support role for the Chief Financial Officer (CFO) and the Director of Compliance & Risk with respect to all projects, key initiatives, and other administrative activities. The Project & Admin Support Specialist is responsible for supporting both the Risk and Accounting departments on current projects. This position is responsible for supporting the planning, execution, and completion of projects including various administrative tasks to support the daily operations of the project team. This role will require strong organizational, written and verbal communication, relationship building, and collaboration skills.
Core Responsibilities
Responsibilities described in this section are fundamental to success in this position.

• Coordinate and perform project activities in accordance with project timelines, key milestones, and budget requirements for the development of new products and services, in coordination with lead staff.
• Provide a full range of high-level executive administrative support by conducting research, reporting, handling information requests, and performing administrative functions such as preparing correspondence, meeting preparation, arranging conference calls, scheduling meetings, travel arrangement, tracking goals, projects, tasks, and deadlines.
• Assist with vendor assessments, contract performance evaluations, RFPs, and systems rollouts for Auto Group projects.
• Recommend process and procedural changes to ensure that company objectives in the areas of cost, efficiency, and quality are met.
• Collaborate effectively with internal staff members and external members of a research team to propose solutions and strategies to challenges.
• Assist in the collection of data for tracking improvements.
• Create presentations as needed.
• Create resources for complex research projects, data collection, and data management.
• Develop, design, and create documentation for projects, including training manuals, best practices, project documentation, and project reports.
• Provide information to project managers to assist with the creation of project timelines.
• Other responsibilities as assigned.

Minimum Qualifications
The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position.

• Must have at least a bachelor's degree in a related business area.
• Minimum of 5 years specifically related work experience.
• Experience as legal assistant, Project Coordinator, or similar position highly preferred.

Knowledge, Skills and Abilities
The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to communicate throughout all levels regularly and effectively within the organization and externally in written, verbal, and presentation formats.
• Exercise analytical and independent judgment and use discretion.
• Prepare concise and accurate written communications.
• Ability to represent the Executive Director in a professional manner to both internal and external contacts.
• Knowledge of standard office procedures and office management techniques
• Utilize time management techniques to organize and prioritize work.
• Coordinate a variety of projects simultaneously.
• Read, interpret, research, explain and apply regulations, policies, and procedures.
• Ability to handle confidential information in a professional manner.
• Must have a collaborative work style, be well organized, effectively multi-task and prioritize. This position requires extensive use of interpersonal skills, effective listening, and self- management.
• Ability to type, ten key and high knowledge of Excel.
• Excellent verbal and written communication skills
• Excellent interpersonal skills; able to work effectively with a wide range of individuals.
• Strong organizational and time management skills

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand; walk and talk or hear
• The employee is frequently required to sit; reach with hands and arms; climb or balance and stoop, kneel or crouch
• The employee must regularly lift and/or move up to 15 pounds
• Specific vision abilities required by this job include close vision and distance vision
• Valid driver's license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.

Working Conditions
The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel Requirements
The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area. Travel for this position is infrequent.