Project Coordinator- Multi-Family Renovation Construction

THS National LLC, is a full-service general contractor specializing in multi-family renovation and revitalization. THS is about finding the best people and empowering them to grow professionally and personally through continued support and up-skilling to become the leaders of tomorrow. We don’t want you to “fit” our culture we want you to “add” to it!

Why should you join THS National? We can tell you about certifying as a Great Place To Work, with 100% satisfaction rating in not one but five categories. We can also tell you about our great company culture and team members, but why take our word for it? Instead, we decided to leave it up to our people to tell you why you should choose THS National as your destination employer.

Why join THS:

Superintendent 1 year, “I joined THS because I had a friend who works here. I saw firsthand how THS believes in their people and how they actively participate in their growth. They care about the individual as a person not just as an employee.

Regional Account Manager 1 year,“THS is a place where you can connect with people that genuinely love what they do. We learn from obstacles, share ideas and celebrate victories. They don’t just talk about culture they live it. This is a company I will forever want to be a part of.”

Project Coordinator Team Lead 2 years, "It's really been a blessing working at THS, I have come a long way from where I started. In a short time, I went from Project Coordinator to a team lead, this company has given me all the tools to succeed and never fails to recognize me for my efforts. I feel appreciated every day and just very happy overall working here. THS is really like a family, and they sincerely care about their employees personally and professionally".

Why stay at THS:

Regional Account Manager 4 years, “THS is an amazing place to work, we are like family and believe in one another. That belief has created successful employees and our ability to be our best day in and day out. THS is the absolute best company I have ever worked for.”

Superintendent 5 years, “The people. I have been in construction for over 20 years and I can say that THS hands down has some of the best people I have ever had the pleasure of working with. That is why I chose to stay with THS year after year.”

Finance 7 years, “THS is a great place to work because of our people! We are all working towards a common goal but still respect individual opinions. This has created a collaborative, supportive, FUN company culture that makes it a pleasure to come to work every day.”

Why grow with THS:

Director 12 years, “I have worked at several companies during my career of various sizes and the culture at THS feels like home. THS is a place that allows me to use my creativity in business. It’s unique to find a work environment that promotes such value in being authentic. It’s awesome to work around people that are equivocally passionate about growing something together. There is a like-mindedness that we can all do it with greater success together, than as individuals.

PROJECT COORDINATOR

The Project Coordinator will be in charge of assisting our Project Managers in administering and organizing all project documentation and costs for our Multifamily projects. The Project Coordinator will monitor compliance metrics for all construction projects, monitor budgets and expenditures, organize and participate in stakeholder meetings, and ensure that project deadlines are met in a timely manner.

POSITION SUMMARY

To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be highly organized, work efficiently with attention to even the smallest of details, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed in compliance with the contract and the policies of THS, within budget and meet The Highest Standard.

Responsibilities

● Set up all new projects in Acumatica

● Facilitate contract review process for new projects. Review contracts for pertinent information (i.e. billing instructions, liquidated damages, schedule of values, etc.).

● Correspond with customers regarding billing, contracts status, change order status, etc.

● Review original budgets and enter into Acumatica

● Create Subcontracts in Acumatica for all major labor components of each project and ensure that they have been signed prior to work starting.

● Track/Approve/Code job costs in Acumatica. Ensure bills match the subcontracts schedule of values. Ensure job costs are coded to the correct job, task id, cost code, etc. Request revised invoices from subs and suppliers as required. Track any returned materials for credits.

● Generate Backcharges and Commitment Change Orders as necessary and ensure they are signed by subcontractors.

● Document & Track Potential Change Orders to the Prime Contract

● Document Approved Prime Contract Change Orders and ensure all items have corresponding Commitments for costs.

● Document Time Extension Change Orders in order to avoid liquidated damages ● Prepare invoices for customers based on percent complete and in accordance with contractual requirements and deadlines to ensure timely payment of invoices by our customers.

● Assist with paying for orders for specialty material on occasion.

● Facilitate regular cost budget update meetings to ensure project financials accurately reflect the expected costs to complete the project.

● Ensure that all subcontractors are approved and/or in good standing with vendor compliance prior to start on a project/issuance of subcontract.

● Facilitate weekly Job Status Meetings to review dates, billing status, overall financial performance of project, change orders, etc. Weekly preparation of the Job Status Report is required to conduct this meeting.

● Assist with phone sale purchases.

● Conduct monthly Close Out Reviews for all projects completed 60days prior. Preparation of Job Cost to Date Reports is required to conduct these meetings. During the meeting discuss/document lessons learned, review budget vs. actuals, and ensure that all cost Commitments are paid in full and closed out.

● Assist in meeting the deadlines associated with the Finance Department monthly closing schedule

REQUIREMENTS

● Proven work experience as a Project Coordinator or similar role

● Knowledge of construction terms and proper sequence of construction activities

● Solid organizational skills, including multitasking and time-management

● Strong client-facing and teamwork skills

● Familiarity with risk management and quality assurance control

● Hands- on experience with project management tools (e.g. Procore, Quickbooks, Acumatica)

● Knowledge of construction accounting software/principles

At THS we Renovate Apartments and Build People. We ask that when you work here, you retire here!

THS National, LLC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.