Address
Form of workJob Description
Description
Your role at GEI.
Job Description
GEI Consultant’s Chicago office is seeking a full time Project Assistant to support GEI project teams in delivering excellent work products to our clients. The Project Assistant will work closely with Engineering/Science Leaders, Project Managers, and Technical Staff to ensure non-technical project requirements are current.
Essential Responsibilities & Duties
- Provide project assistance to Project Managers, including preparing and maintaining financial management spreadsheets, data management and other areas of support
- Position requires being present in the office four days per week.
- Processing of project registrations, budget change forms, lien waivers and certificates of insurance
- Supporting project managers with invoicing tasks, Health and Safety requests, QA/QC, accounts receivable, ordering project supplies, ordering field clothing.
- Work with Branch Manager and Project Managers to complete quarterly forecast.
- Work with Project Managers to update client resource management system.
- Provide assistance to Project Managers’ client and vendor required portals to enter or access data.
Minimum Qualifications
- Associates or Bachelors degree (accounting or business administration preferred) or equivalent experience. Engineering professional services experience is a plus.
- General knowledge of Architecture Engineering & Construction (AEC) industry, understanding of professional services, billing processes, basic accounting
- Strong organizational and analytical skills with attention to detail.
- Candidates are expected to be able to work independently as well as in groups and with minimal supervision. Position may require overtime.
- Interact professionally with Project Managers and technical staff to quickly resolve questions or technical issues, particularly on time-sensitive tasks.
- Communicate effectively and provide proper follow-up.
- Manage multiple assignments/requests from staff.
- Expertise with Excel and Word
- Experience with Microsoft Project and other project management tools is a plus.
- Notary or ability to become a notary required.
- Valid US driver’s license required.
GEI’s Total Rewards Package Includes
- Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
- Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
- Well-Being Program and Paid Parental Leave
- Commuter Benefits
- Hybrid Work Schedules and Home Office and Cell Phone Stipends
- GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
- Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
- Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
- Paid Holidays and Generous Paid Time Off Program
- Rewards and Recognition
- GEI-Funded Profit Sharing and 401(k)
- Opportunity to be an Owner and Shareholder (Learn more here)
- A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
- And More…
Physical Job Requirements
X
Sedentary
Light
Medium
Other
Activity Level Throughout Workday
Physical Activity Requirements
Occasional
(0-35% of day)
Frequent
(33-66% of day)
Continuous
(67-100% of day)
Not Applicable
Sitting
X
Standing
X
Walking
X
Climbing
X
Lifting (floor to waist level) (in pounds)
(0-25 lbs)
Lifting (waist level and above) (in pounds)
(0-10 lbs)
Carrying objects
X
Push/pull
X
Twisting
X
Bending
X
Reaching forward
X
Reaching overhead
X
Squat/kneel/crawl
X
Wrist position deviation
X
Pinching/fine motor skills
X
Keyboard use/repetitive motion
X
Taste or smell (taste=never)
X
Talk or hear
X
Accurate 20/40
Very Accurate 20/20
Not Applicable
Near Vision
X
Far Vision
X
Yes
No
Not Applicable
Color Vision (ability to identify and distinguish colors)
X
Sensory Requirements
Minimal
Moderate
Accurate
Not Applicable
Depth perception
X
Hearing
X
Environmental Requirements
Occupational Exposure Risk Potential
Reasonably Anticipated
Not Anticipated
Blood borne pathogens
X
Chemical
X
Airborne communicable diseases
X
Extreme temperatures
X
Radiation
X
Uneven surfaces or elevations
X
Extreme noise levels
X
Dust/particulate matter
X
Other (exposure risks):
Usual workday hours:
X
8
10
12
Other work hours
GEI is an AA/equal opportunity employer, including disabled and veterans.
