Administrative & Special Projects Assistant

The Highlights:   Reporting to the Associate Dean, the Administrative Assistant will provide administrative support to the Dean's Office in the Jarvis College of Computing and Digital Media. This role involves assisting with the recruitment and onboarding process of adjunct (part-time) faculty in the college and with the adjunct annual reviews. The Administrative Assistant will also collect student evaluations of full-time faculty, enroll students in non-scheduled courses, and manage catalog updates and edits.  
What You'll Do:

• Assist with the hiring and onboarding process of adjunct (part-time) faculty, working with candidates through the application, interview, hiring and orientation processes. Manage adjunct (part-time) faculty postings and maintain candidate files.  
• Answer questions regarding adjunct (part-time) faculty hiring and onboarding process. 
• Assist with adjunct (part-time) faculty reviews and assign adjunct (part-time) faculty offices.  
• Collect student evaluations of full-time faculty for personnel committee reviews. 
• Assist with the management and student enrollment in special courses, including independent study and internship courses. 
• Manage updates and enter curriculum changes into the University’s catalog system to begin the workflow process. 
• Assist and collaborate with various constituencies in the preparation of Special Projects. 
• Performs other duties as assigned. 

 What You'll Need:

• Bachelor’s degree preferred.  
• Two or more years of college course work required.   
• 2 or more years of office experience required. 
• Proficiency in Microsoft Office Suite and data entry. 
• Experience with SharePoint/PeopleSoft preferred. 
• Excellent communication, organizational and interpersonal skills. 
• Ability to work independently with attention to detail. 
• Ability to prioritize tasks and respond effectively. 
• Demonstrated workplace professionalism and ability to maintain confidentiality. 
• Demonstrated ability to analyze data and prepare reports. 

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)  
Illinois Abused and Neglected Child Reporting Act  
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.