Executive Administrative Assistant / Project Coordinator

Graham Healthcare Group is hiring an Executive Administrative Assistant / Project Coordinator who will provide administrative and operational support to the SVP Clinical Integration & Performance Management as a proactive and resourceful ambassador of Graham Healthcare Group, Home Health. This position must thrive in a fast-paced environment while managing multiple projects efficiently and effectively. In addition to being organized and analytical, the position will exercise good judgment and possess the interpersonal skills needed to interact with a variety of people across multiple job functions and levels.

Exec Admin Assistant / Project Coordinator Responsibilities:

Project Coordination (70%)

• Coordinates activities associated with the Learning Management System (LMS) that supports the needs of home health system-wide education and training. Generates reports to share with leadership to monitor training adherence.

• Coordinates the development of relevant GHG SharePoint Publishing Sites and Workspaces.

• Coordinates activities associated with assigned projects that may require scheduling of virtual or in-person meetings; aids in the development of content and tools for training or meetings; compiles reports; and creates communication notices when applicable.

• Coordinates project plans that monitor and track progress. Develops and maintains comprehensive project documentation. Escalates needs and barriers as necessary to maintain timeline and deliverables.

• Leads and/or participates in multi-department/cross-functional committees and work groups which support key initiatives, prepares reports, data, agendas/minutes, or other materials for committee or presentations.

Executive Administrative Support (30%)

• Coordinates schedules for virtual or in-person meetings, conference calls between various partners and global teams across all time zones.

• Coordinates team off sites/events, trainings, and celebrations (e.g., workshops, team events, etc.)

• Schedules and handles business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries; when appropriate.

• Handles highly confidential information and anticipate needs of the executive.

• Communicates with other assistants and departments to ensure collaboration of various matters.

Qualifications:

• Ability to work with multiple projects, priorities, and deadlines. Willing to do what it takes to get the job done.

• High energy: developed skill set that includes project planning, coordination, and engagement that enable efficient, timely task completion of deliverables that meet or exceed project expectations.

• Experience with multi-phase implementation of health care initiatives with related project life cycle activities.

• Demonstrated capacity to successfully contribute to teams, while also able to work independently with minimum supervision.

• Organized and detail-oriented with strong follow-up skills. Exercises sound judgement.

• Adept at thinking strategically and analytically. Excellent problem-solving skills, including the ability to identify challenges and research and recommend solutions.

• Flexible and able to think creatively when using new tactics or strategies.

• Ability to communicate effectively and professionally, both verbally and in writing.

EDUCATION and/or EXPERIENCE:

• College degree.

• Advanced computer skills: Office 365 and SharePoint required. Power BI preferred.

• Experience working in a healthcare environment preferred.

About Graham Healthcare Group:

As an innovator in an evolving healthcare world, Graham Healthcare Group has been designing business and technology solutions to drive better care, outcomes, and productivity within its own home health and hospice companies for over 20 years. In the last several years, our solutions have been successfully integrated across the healthcare continuum.

Join Graham Healthcare Group and enjoy the following benefits:

• Competitive Pay: With opportunity for advancement

• Health and Welfare Benefits: Various medical, dental, and vision insurance options for you and your family to choose from.

• Supplemental Benefits: Company paid life insurance and disability benefits. Also, pre-tax FSA and HSA plans are offered.

• Generous PTO Packages: 15 days PTO that grows with your tenure, 6 paid holidays, 1 personal day.

• Retirement: Save for your future with our company offered 401k plan and pension.

• Company-Paid Education Programs: Grow your career by taking advantage of 50% discounts on tuition for selected courses offered by Purdue and Kaplan.

Benefits may vary based on your employment status.

NOTICE: Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.

By supplying your phone number, you agree to receive communication via phone or text.

By submitting your application, you are confirming that you are legally authorized to work in the United States.

JR# JR236599