Program Coordinator/ Project Analyst

Program Coordinator/ Project Analyst- Miami, FL
Miami, FL – 33132
ARC Group is actively seeking a versatile Program Coordinator/Project Analyst to be responsible for the management of digital and information systems implementation. In this role, you will collaborate closely with internal stakeholders from various departments, adeptly collecting, organizing, and presenting information using tools such as spreadsheets, charts, graphs, and visually engaging multi-level presentations—primarily in MS PowerPoint format—tailored for executive-level audiences. The primary client for this role is a prestigious Fortune 500 company within the hospitality industry. This enticing, long-term contract opportunity extends into 2025.
This position is based in Miami, FL, offering a unique hybrid work arrangement, with four days spent in the office and Fridays designated for remote work. This structure provides an excellent balance for those who value both in-person collaboration and the flexibility of remote work. We extend this invitation to professionals who are enthusiastic about contributing to the success of a Fortune 500 organization. However, we kindly request that third-party recruiters (C2C/Bench Recruiters) and candidates requiring sponsorship, either currently or in the future, refrain from applying.
Job Description:
The Program Coordinator will play a pivotal role in coordinating and supporting the scheduling of activities essential to the project's success. Collaborating closely with project management resources, the candidate will engage in cross-functional collaboration to calendarize work sessions, meetings, and workshops.

• Utilize intermediate skills in the MS suite of products to proficiently create and format basic spreadsheets, reports, letters, and presentations, consolidating information from various sources.
• Provide support in the creation and management of small-sized project budgets under the supervision of Managers, demonstrating a solid understanding of accounting rules for expense and capital activities.
• Update spreadsheets, reports, letters, or presentations for future modifications or tracking purposes, such as costs, personnel, terms, and processes.
• Project coordination involving the development, tracking/monitoring, and reporting of several small to medium-sized presentations from inception to completion, ensuring the timely delivery of requested outputs.
• Handle top-priority, high-profile, and multi-departmental initiatives, necessitating continuous communication and interaction with the Project Manager/Assistant Project Manager.
• Consult with clients to identify and define needs or problems, gathering data required for solutions.
• Organize and maintain project schedules related to executive meetings, internal meetings, and other significant project meetings and events.
• Coordinate the preparation of periodic meetings, including material reproduction, meeting location and personnel coordination, and technical setup (e.g., projectors, conference call connectivity).
• Record meeting minutes and organize them into action items and deliverables, with periodic follow-up with assigned action item owners to assess current status and ensure closure.
• Support the Project Manager/Assistant Project Manager in planning, organizing, and controlling activities related to requests for proposals, service agreements, confidentiality contracts, and other consultant agreements.
• Provide comprehensive administrative support, including creating reports, correspondence, spreadsheets, and presentations, compiling and typing statistical reports, coordinating special projects, answering phones, distributing mail, filing, processing invoices, scheduling appointments, greeting vendors, and recording meeting minutes.
• Supervise the proper use of directory structure for shared electronic filing.
• Perform any other job-related duties assigned by the supervisor or management, as needed.

Requirements:

• Bachelor's degree in Business or a related field is preferred; a minimum of an Associate's degree from an accredited college or university is required.
• Two or more years of experience within a large corporation or consulting firm, with at least one year in an office administration environment, is mandatory.
• Previous experience in the Cruise/Hospitality industry is advantageous but not mandatory.
• Software Proficiency: Demonstrated expertise in MS Word, Excel, PowerPoint, Visio, and Project is required. Familiarity with email and internet applications is essential.
• Exceptional written and verbal communication skills are a prerequisite, with a focus on clear and precise communication at all levels of the organization.
• Knowledge of effective communication principles for providing customer and personal service to internal and external groups, including vendors, Corporate Finance, Brand Finance, accounting, Treasury, Global Supply Chain, Information Technology, Human Resources, etc.
• Ability to read, analyze, and interpret contracts, procedures, financial reports, legal documents, and government regulations.

Would you like to know more about this role? For immediate consideration, please send your resume directly to D.A. Longhi at dlonghi@arcgonline.com, call him at (904)289-8828, or you can also apply online and view all our open positions at www.arcgonline.com .
ARC Group is a Forbes-ranked top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidates' and client's needs and goals and serving both with integrity and a shared desire to succeed.
ARC Group is proud to be an equal-opportunity workplace dedicated to pursuing and hiring a diverse workforce.
We are a no-fee agency for candidates.