Position Summary
Western Resource Advocates (WRA) is hiring a Program and Legal Assistant to join our team in Arizona. This position will provide a full range of administrative and Legal support to the Clean Energy Program’s Arizona team, as well as managing our small Phoenix office. The Program and Legal Assistant will report to the Arizona Clean Energy Manager, with opportunities to learn and grow while working with a variety of other administrative and conservation professionals. This role is a part-time position with a schedule of 30 hours per week.
About Western Resource Advocates
WRA fights climate change and its impacts to sustain the environment, economy, and people of the West. We respect the different needs of diverse people and partner with them to develop a shared vision for progress—one that advances communities while protecting biodiversity.
Our team of policy experts, scientists, economists, and attorneys has a 30-year history of working where decisions are made, sweating the details, creating evidence-based solutions, and holding decision makers accountable. This on the ground work with policymakers and other advocates advances clean energy, protects air, land, water, and wildlife—and sustains the lives and livelihoods of the West.
Location
This position may work in WRA’s Phoenix office or in a hybrid remote and in-office setting. A minimum of two days per week in the WRA Phoenix office is required, and more in-office time may be necessary depending on workload/activities. Travel required for retreats, and other internal organizational meetings within WRA’s region (less than 5%).
Responsibilities And Activities
CASE MANAGEMENT
- Organize and maintain electronic and physical records (most records are electronic).
- Track case deadlines, update state team calendar, and maintain case log.
- Draft, review, and edit pleadings and discovery; finalize documents for filing with agencies and/or courts; and file documents via online filing portals and serve discovery or other documents on parties via email or online file sharing; provide other paralegal support as needed.
CLEAN ENERGY PROGRAM SUPPORT
- Schedule video and (occasional) in-person meetings for staff and partners; make arrangements for in-person meetings (venue, food, communications, etc.); take meeting notes as needed.
- Make or assist in travel arrangements for staff.
- Assist staff with administrative tasks, including reimbursement requests and using online workflow tools (Teams, Slack, and other project management tools).
- As needed, assist with preparation and editing of reports and presentations and with legal and subject matter research.
OFFICE MANAGEMENT/ADMINISTRATIVE
- Purchase office supplies, ensure offices are maintained, distribute mail, and receive occasional office visitors.
- Provide basic IT support, liaising with WRA’s remotely located IT Manager, and coordinate contractors for maintenance or IT-related repairs.
- Coordinate team building, employee engagement, and social activities with state staff.
- Other administrative projects, tasks, and duties reasonably related to the functions described above.
Required Qualifications
- At least one year of administrative office experience.
- Strong organizational skills with ability to manage a deadline-driven docket of regulatory litigation.
- Thorough and detail oriented, with good time management skills.
- Strong communication, writing, and editing skills.
- Strong interpersonal skills, and comfort in communicating with working with people from diverse ethnic, educational, and professional backgrounds.
- Proficiency with computers and general office equipment; mastery of Microsoft Word, Outlook, and Excel; willingness to learn additional software tools to improve workflow.
- Helpful, but not required, is having experience working in a legal office or as a paralegal.
- Commitment to WRA’s Diversity, Equity, and Inclusion goals.
Physical Requirements
- Cover letter describing your relevant qualifications and the reason for your interest in WRA and this position
- Resume.
Please direct any questions about this position or application process to hiring@westernresources.org.