Program Administrator

Position Summary

The Program Administrator for the departments of Philosophy and Religion is responsible for all front office functions and serves as the problem-solving point person for a variety of matters, under the supervision of the administrator and department chairs. They support department faculty and serve as the face of the department to all visitors. They coordinate many of the administrative functions for the department, its faculty and special events activities. The Program Administrator interacts on a daily basis with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

The Program Administrator provides support to the department chairs, administrators, and directors of undergraduate and graduate studies and assists with tasks that include, but are not limited to: the department's General Announcements, course offerings, and course schedules.

Ideal candidates should have strong verbal and written communication skills, basic knowledge of managing budgets, and the ability to work well under pressure and manage multiple projects simultaneously.

This position is benefits-eligible and exempt, and has a expected minimum salary of $49,000, dependent on experience and qualifications.

Requirements

• Bachelor's Degree 
  • May substitute additional related experience, above and beyond what is required, on an equivalent year-for-year basis in lieu of the education requirement.
• 1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution.

Skills

• Ability to learn new strategies
• Written and verbal communication skills 
• Data analysis skills
• Ability to work well under pressure and manage multiple projects simultaneously 
• Good organizational and time management skills 
• Knowledge of Microsoft Office suite 
• Ability to work independently and as part of a team to meet expected deadlines and schedules 
• Attention to detail
• Basic knowledge in web design 
• Ability to use online design platforms, such as Canva
• Basic knowledge in posting on social media

Essential Functions

• Administers the daily operations with general guidance by the chairs and administrator
• Coordinates course scheduling with faculty 
• Assists with student recruitment, student records, curriculum support, and coordinating the accreditation process
• May assist department administrator to monitor project budgets and the development of longer terms budget plans
• Proactively plans and coordinates logistical aspects of events, including both in-person and virtual in conjunction with the administrator
• Provides support to faculty, staff and students as related to the program(s)
• Assists with student recruitment, student records, curriculum support, and coordinating the accreditation process 
• Performs all other duties as assigned

Additional Functions

• Processes faculty reimbursements
• Processes travel reimbursements and honoraria for guest speakers
• Supervises student assistants

Preferences

• 1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution.
• Experience working in iO Expense and P2P modules, Esther and CourseLeaf

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits 

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.