Graduate Program Administrator

Special Instructions to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.

Position Summary 

The Graduate Program Administrator is responsible for the overall administration and visibility of the Masters of Electrical and Computer Engineering (M.E.C.E) program and Ph.D. program within the Electrical and Computer Engineering (ECE) department at Rice University. This includes, but is not limited to, management of the admission process and student onboarding for the M.E.C.E and Ph.D. programs, serving as a liaison to M.E.C.E and Ph.D. students to provide guidance in relation to degree completion, increasing global recruitment into the M.E.C.E. and Ph.D. programs, and event planning for the M.E.C.E. and Ph.D. programs.

Requirements

• Bachelor's degree 
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• Three years of related program experience
• Skills Required
  • Ability to develop and initiate new strategies 
  • Advanced problem solving skills 
  • Strong verbal and written communications skills 
  • Ability to work well under pressure and manage projects simultaneously 
  • Strong organizational and time management skills 
  • Advanced knowledge of Microsoft Office suite  
  • Strong data analysis skills  
  • Ability to work independently and as part of a team to meet expected deadlines and schedules  
  • Adept at problem solving, creating contingency plans and handling issues when necessary 
  • Strong client service orientation and attention to detail  
  • Ability to develop complex or multiple program partnerships and funding sources 
  • Ability to oversee and direct staff 
  • Knowledge of managing budgets and developing financial plans

Essential Functions

• Administers program operations, ensuring efficient, effective and productive operations 
• Creates and implements plans to achieve program objectives and mission
• Interprets, implements, and ensures compliance with policies and regulations and recommends changes to procedures and processes
• Analyzes data, identifies trends, develops reports and recommends and implements changes to improve alignment with institutional mission and goals
• Creates and implements outreach plans that may include relationship development, communications, event and conference management
• Provides support in developing relationships with internal and external entities
• May assist with fundraising activities
• Creates budget plans, monitors and approves expenditures, develops reports, conducts analyses and manages and maintains financial records
• For academic programs, may be responsible for graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
• Performs all other duties as assigned

Preferences

• Experience
  • Five years recruiting experience in a higher education environment
  • Experience increasing the visibility of an academic program
• Skills
  • Excellent record keeping and data retrieval skills, ability to prioritize and take initiative, attention to detail and accuracy, confidentiality, accountability, and strong critical thinking skills
  • Ability to work collaboratively and independently with faculty, staff, students, and industry partners

About George R. Brown School of Engineering

The George R. Brown School of Engineering ranks among the top 20 of undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment

We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought; and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Rice University HR | Benefits 

https://knowledgecafe.rice.edu/benefits 

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.