Procurement Specialist (261)

About Civica

Civica is a 501(c)(4) social welfare organization established in 2018 by health systems and philanthropies to reduce chronic generic drug shortages and related high prices in the United States. Civica is led by an experienced team of healthcare and pharmaceutical industry leaders. 

Today, more than 55 health systems have joined Civica. They represent over 1,500 hospitals and one-third of all U.S. hospital beds. Civica has also begun to supply the U.S. Department of Veteran’s Affairs, the U.S. Department of Defense and the U.S. Strategic National Stockpile of essential medicines. 

Civica recently announced plans to expand its mission, via a unit called CivicaScript, to into the outpatient pharmacy space and to manufacture and distribute insulins that, once approved, will be available to people with diabetes at significantly lower prices than insulins currently on the market. The availability of Civica’s affordable insulins, beginning in 2024, will benefit people with diabetes who have been forced to choose between life sustaining medicines and living expenses, particularly those uninsured or underinsured who often pay the most out of pocket for their medications.

Civica’s mission is to ensure that quality generic medications are accessible and affordable to everyone. Since established, the #1 Policy for the Civica team has been “Do What Is in the Best Interest of Patients.” Civica’s manufacturing facility in Petersburg, Virginia, is the future home of affordable insulin and essential sterile injectable medicines. The facility is currently in late-stage construction and hiring for the site is well-underway.

To find out more about how Civica’s innovative model is directly impacting patient care, click here to read a summary from the New England Journal of Medicine. (https://catalyst.nejm.org/doi/full/10.1056/CAT.21.0189)

To learn more about Civica’s plans to bring affordable insulin to Americans living with diabetes, click here to read an article in BioSpace.

(https://www.biospace.com/article/civica-is-rallying-leaders-to-make-insulin-affordable-by-2024-/)

Job Description:

The Procurement Specialist role is responsible for planning, forecasting and managing purchase orders from order placement to delivery of material and services to support the Civica Petersburg site.  This role will support risk mitigation and cost reduction initiatives identified within the procurement and supply chain organizations. This position will also play a role in the continued development of the MRP/ERP system.  This position interfaces regularly with representatives from Manufacturing, Engineering, R&D, Quality, and Finance.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Actively develop and manage strategic supplier relationships for all materials and services
• Work closely with internal stakeholders to determine current and future supply requirements
• Maintain purchasing master data information for raw materials in Civica’s ERP system

• Provide raw material forecasts to suppliers and manage supplier relationships to ensure efficient use of resources and effective material and component supply practices
• Utilize Material Requirements Planning (MRP) to plan and execute purchase orders
• Monitor open Purchase Orders and Stock Status reports and expedites order fulfillment to ensure on time delivery
• Manage logistical aspects of each Purchase Order in accordance with established INCO Terms.
• Identify and monitor Key Performance Indicators (KPIs) with suppliers as they apply to Supply Chain success, (OTIFs, RFT, etc)
• Support the internal initiative to implement and maintain an effective and accurate physical inventory system, including ERP transaction accuracy, physical inventory events, and cycle counting as appropriate
• Assist in the optimization of the ERP system as it relates to MRP, inventory and procurement activities
• Assist in the development of internal controls and procedures related to material purchasing
• Provide support for issues and challenges related to raw material receipt
• Assist in new vendor setup in Civica’s ERP System  
• Other duties as assigned 

Basic Qualifications and Capabilities:

• Bachelor’s degree in related area and 3-5 years in purchasing/procurement in a cGMP environment.  Pharmaceutical experience preferred.
• Advanced computer applications skills (Excel, Word, Visio, ERPs, and PP).
• Experience in the use of an ERP/ MRP is required.
• Possess and demonstrate excellent oral and written communication skills, as well as proactive problem-solving, analytical and multi-tasking skills
• Possess ability to work within a team-based environment while proactively forging positive relationships across all levels of management and departments
• Attentive to detail, self-motivated, self-disciplined, able to act decisively with purposeful pursuit of goals or objectives, thinks strategically in terms of solutions, and generates vision