Procurement Supervisor (Financial Specialist II)

Salary : $66,103.86 - $110,173.86 Annually
Location : FAIRFAX (EJ27), VA
Job Type: FT Salary W BN
Job Number: 24-00465
Department: Community Services Board
Opening Date: 04/06/2024
Closing Date: 4/19/2024 11:59 PM Eastern
Pay Grade: S24
Posting Type: Open to General Public
Job Announcement
This job opportunity is being re-announced. Applicants who previously applied for this job do not need to re-apply.
Provides procurement, financial, contracts and accounts payable support to the Fairfax-Falls Church Community Services Board (CSB). Supervises the daily activities of the CSB accounts payable, purchasing and procurement card (p-card) staff. Reviews and approves financial, accounts payable and procurement documents, reconciliation and assists with audit requests. Performs and provides guidance to staff processing documents to include shopping carts, purchase orders, receiving, enterprise resource planning system (SAP) Marketplace transactions, funds reservations, journal entry creation, SAP transactions, travel, mileage, petty cash, lease payments, procurement card, and reconciliation. Works closely with CSB fiscal budget staff, program staff, county financial and procurement agencies to complete financial, procurement, and reporting duties. Works under the general supervision of the assigned Financial Specialist III Procurement Manager.
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Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Prepares and/or analyzes financial data and makes recommendations;
  
• Plans, organizes, and participates in the reconciliation of funds;
  
• Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects;
  
• Reviews and verifies postings to appropriate ledgers and subsidiary accounts;
  
• Prepares or assist development of the agency budget and monitors budget status.

Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of generally accepted accounting principles;
  
• Ability to prepare, interpret, and analyze financial reports and statements;
  
• Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.

Employment Standards
MINIMUM QUALIFICATIONS:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies.)
Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least six credit hours of basic accounting principles and concepts; plus two years of professional-level finance or business administration experience. A master's degree in a related field or CPA may substitute for one year of experience.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.
PREFERRED QUALIFICATIONS:

• Strong procurement, financial, accounts payable and contract experience and knowledge relative to Fairfax County policies.
• Experience using FOCUS or an SAP for Procurement, Finance, Contract, and Accounts Payable activities.
• Detail oriented, strong communication and able to multitask and prioritize.
• Supervisory experience with strong leadership skills.
• Experience with and ability to establish and maintain effective relationships with both internal and external contacts.
• Well organized, flexible, and adept in the challenges of supporting a work environment that collaborates and coordinates with a variety of county departments.
• Proactive, efficient, and resourceful with a high level of professionalism and confidentiality.
• Experience with and strong Microsoft Skills.

PHYSICAL REQUIREMENTS:
Ability to use a personal computer, including keyboard and mouse, and read a computer monitor. Ability to effectively communicate both orally and in writing. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home () and CSB recognizes that staff competence speaking a variety of languages is necessary to meet client needs. We encourage candidate's bilingual in English and a foreign language to apply.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.
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Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees' Child Care Center
• Commuter Benefit Program
• Continuous Learning Opportunities

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
For additional details please visit the
Non-Merit Positions

1. Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
   • Medical/Vision/Dental Insurance Coverage
   • Flexible Spending Program
   • Deferred Compensation
2. Temporary: scheduled to work a maximum of 900 hours in a calendar year.
   • No benefits

01
What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a related degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03
If you answered that you have a degree in the previous question, please indicate your area of study below. If you do not have a degree, please select "not applicable."

• Accounting
• Finance
• Business administration
• Business management
• Other (related field)
• Other (non-related field)
• Not applicable

04
If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list the discipline of your degree. If this question does not pertain to you or you do not possess a degree, enter "N/A".
05
Have you completed at least six credit hours of basic accounting principles and concepts?

• Yes
• No

06
Do you currently possess a CPA (Certified Public Accountant) license?

• Yes
• No

07
How many years of full-time equivalent professional-level finance or business administration experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight or more years

08
Please indicate your work experience of a year or more, in the following areas. (Check all that apply)

• Procurement
• Contracts
• Budget
• Finance
• Accounts payable
• Procurement card
• Property management
• None of the above

09
How many years of experience do you possess in the use of enterprise systems (SAP) relative to budget, finance, procurement, contract management and accounts payable?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six or more years

10
How many years of experience do you have in the functional areas of procurement, accounts payable, finance, contract management and/or business/public administration?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

11
How many years of supervisory experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

12
Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

13
This position is considered "essential/emergency" which requires the incumbent to report to work regardless of the county's operating status (open or closed). Are you able to report to work in time of weather emergencies?

• Yes
• No

Required Question