Position Details
Among the key duties of the position are the following:
- Facilitates the orderly and timely flow of daily documents.
- Organizes and performs diversified office duties in a high volume, fast-paced environment, including confidential clerical support for the NJ EFNEP Camden County Office.
- Manages multiple tasks with accuracy, arranges meetings and associated logistics.
- Prepares written communications and compiles documents for evaluation reporting.
- Responds to internal and external inquiries.
- Greets and directs visitors to proper destination.
- Arranges schedules, appointments, and reservations.
- Distributes mail.
- Takes dictation.
- Maintains records and files.
- This line will also aid clerical back-up-support (in-line with the realm of this position’s duties) for all secretarial lines for the NJ EFNEP work units on an as needed basis, (i.e., in the case of Secretarial staff shortages due to illness, vacations, etc.).
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
- Requires a high school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination.
.May require shorthand, stenographic, and/or machine transcription skills.
- A valid New Jersey Driver’s License.
- Demonstrated data entry/word- processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email.
- Excellent computer skills (Windows, Word, Excel, Power Point, Internet).
- Proficient in video conferencing platforms (Zoom, WebEx, Google Meets, Google Classrooms, Microsoft Teams).
- Demonstrated ability to communicate effectively, both spoken and written.
- Excellent organizational skills.
- Good problem-solving skills.
- Ability to provide excellent services to culturally diverse colleagues and collaborators.
- Ability and willingness to work in a consistently high-energy, high-pressure atmosphere
- Ability to effectively manage multiple priorities.
- Ability to quickly assess situations, think broadly and logically, make appropriate decisions that account for broad consequences, and act swiftly.
- May require shorthand, stenographic, and/or machine transcription skills.
- Bilingual in Spanish.
- The Principal Secretary is expected to have excellent computer skills including familiarity with website maintenance, and a working knowledge of Microsoft Office Suite (Word, Excel, and Email), and Internet.
- A government supplied reporting system to data entry information needed for nutrition classes.
- Ability to lift up to 35 pounds
- Willingness to use personal vehicle to travel to purchase class supplies, including groceries, and to drive, as needed throughout Camden County, as well as to the State Office in New Brunswick.
- This is a grant funded position.
- Clean driving record.
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.