Job Description: Preschool Office Assistant

Title: Preschool Office Assistant

Supervisor: Preschool Director

Classification: Non-exempt - FT

Description: A faithful Preschool Office Assistant is responsible for ensuring that the Preschool Office operates efficiently with the Christian philosophy of Rancho Christian Preschool and all relevant legislation, policies and procedures.

Areas of Expected Proficiency:

• Possess a pleasant and courteous phone manner

• Possess strong computer skills and maintain training in programs such as Google Docs, Word, Excel, Publisher, RenWeb, Facebook, Twitter and/or other necessary programs

• Possess efficient mathematical skills to maintain basic accounting records, including tuition payments, purchase orders, reimbursements

• Ensure that all office procedures, including registration and student files, are in compliance with Title 22 at all times

• Provide information and tours to prospective families in a welcoming and pleasant manner

• Must be able to quickly respond and summon for help in an emergency

Other Expectations:

• Must be able to communicate exceptionally with parents, staff and children

• Must be organized, efficient and detail-oriented

• Possess a knowledge of the preschool program and curriculum

• Abide by a code of confidentiality in all matters involving the children and families enrolled in the schools

• Attend all scheduled staff meetings and training sessions, including completing 12 hours of professional growth a year

• Assist, plan and participate in special events such as Back-to-School Night, Open House, etc.

• Assist and participate in designated public relations, school fundraisers and community events sponsored by the school

• Complete continued education units/additional college coursework as required by state licensing agency and/or ACSI

• Preschool office employees who hold the necessary 12 core units will be assigned as the designated person in charge when the Director is absent from the facility

• Assist teachers and/or supervise children in classrooms when necessary

• Supervise children who are ill or waiting in the office for parent pick-up

• Administer first aid to children when necessary

• Maintain regular attendance and punctuality

• Assist Director as needed

• Perform other related duties as required

Physical Expectations:

• Able to sit, stoop, bend, lift, reach, stand and walk for sustained periods of time

• Able to use hands and fingers to perform tasks.

• Able to speak clearly and hear well enough to communicate effectively.

• Able to work in a wide range of weather conditions

• Able to lift or pull at least 50 pounds

• Able to speak, read and write in English

Spiritual Qualifications:

• Demonstrate a passion for Christ and His Kingdom through personal spiritual discipline and public ministry

• Seek to grow in that relationship with Christ through personal spiritual discipline, education, accountability and service to his Kingdom.

• Believe that the Bible is God’s Word and standard for faith and daily living

• Be a mature Christian role model in attitude, speech and actions

Professional Qualifications:

• Must have 12 ECE units (courses approved by Title 22 regulations)

• Christian Preschool Office management experience preferred

• Be in compliance with education/experience requirements as outlined by Title 22 and ACSI, including obtaining a signed form by your physician prior to employment

• Possess the ability to interact effectively and maintain a good rapport with parents, peers and administrative staff

• Maintain current infant/child CPR and First Aid certification

• Pass a TB test every 4 years

• Proof of immunizations for DTaP, MMR, Influenza

• Submit to fingerprinting and receive criminal clearance from the Department of Justice and FBI

• Maintain Mandated Reporter Training every 2 years

Physical Qualifications:

• Definitions:

  N (Not Applicable) Activity is not applicable to this position

  O (Occasionally) Occupation requires this activity up to 33% of the time (0 to 3 hrs/day)

  F (Frequently) Occupation requires this activity from 33%-66% of the time (3+ to 6 hrs/day)

  C (Constantly) Occupation requires this activity more than 66% of the time (6+ to 8 hrs/day)