Payroll Specialist

Payroll/Accounts Payable Specialist will provide day-to-day support to the accounting team with an emphasis on accuracy and efficiency. The successful candidate thinks critically and logically; effectively manages competing priorities; possess strong attention to detail and commitment to accuracy; communicates well both verbally and in writing; and is flexible and highly dependable. This role will work under the direction and oversight of the Accounting Team and Controller

DUTIES & RESPONSIBILITIES

• Enter vendor bills into QuickBooks
• Assist with daily reconciliations of TRACK time reporting exceptions
• Weekly Payroll processing for multiple companies, including data entry, upload from TRACK time management system, submission, review processing for 250+ employees
• Maintain all payroll related files
• Assist with Union Dues: Monthly calculations and reporting
• Obtain invoice approval
• Weekly error free database accounts payable invoice entry
• Ensures all payroll/AP checks are issued in a timely manner
• Establish and maintain an effective tracking system to stay in compliance with payment terms
• Assist with Reconciliation of General Ledger accounts.
• Assist with Analyzing and Preparing supporting schedules for General Ledger accounts
• Handle vendor inquires and maintain vendor files
• Process 1099 statements and ensure they are mailed prior to the deadline
• Other duties as directed to support the Accounting Team and Controller
• Onsite employee Monday through Friday

QUALIFICATIONS

• Associates degree in accounting, finance or related field with three plus years of combined Accounts Payable and Payroll processing experience performing all payroll functions for 100+ employees
• Full-range understanding of the payroll process
• Understanding of GAAP and experience with accrual basis accounting
• Experience with TRACK exceptions and reporting a plus
• Experience with QuickBooks preferred
• Efficient in Office 365, Excel, Word, Outlook
• Strong ability to meet deadlines and set priorities
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Strong organizational skills, and the ability to work under pressure
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Able to work effectively as part of team and independently
• Extensive records management experience
• Prior experience in vendor/employee relations
• Have the ability to work as a team

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Education:

• Associate (Preferred)

Experience:

• AP/Payroll: 3 years (Preferred)

Ability to Relocate:

• Houston, TX 77062: Relocate before starting work (Required)

Work Location: In person