Payroll Specialist

The Payroll Specialist reports to the Director of Payroll and oversees assigned stations for payroll processing.

Primary Duties and Responsibilities:

• The Payroll Specialist is responsible for the timely preparation and submission of weekly, biweekly, and semi-monthly payrolls, and answering employees’ payroll questions.
• Works with Payroll Supervisor on audits and reporting requests as needed:
• Continuously exhibits and upholds Core Values of Integrity, Accountability, Communication and Teamwork, Innovation and Customer Service
• Audits information and data flows into UltiPro by HR team members that may include salary changes, new hires, terminations, benefit, and tax changes, etc.
• Calculates retro pay and gross-ups, as needed; sets up wage garnishment and child support deductions; imports pay data files.
• Reviews timesheets for overtime calculations and research discrepancies.
• Prepares weekly, bi-weekly, and semi-monthly payroll reports for the Payroll Supervisor’s review based on payroll schedule. Once payrolls are approved, submit files to payroll provider (UKG) for processing and downloads final reports.
• Distributes paychecks and funds pay cards as necessary.
• Working with the payroll supervisor reconciles accounts as necessary.
• Answers employee inquiries regarding payroll.
• Works directly with the Payroll Supervisor to remedy issues that may arise.
• Additional projects as assigned.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Computer proficiency and technical aptitude with the ability to utilize Microsoft Office with emphasis on Excel.
• Minimum 3-4 years of payroll experience. Experience with UKG formally Ultimate Software preferred.
• Knowledge of child support and wage garnishment orders.
• Proficiency with Excel required.
• Ability to work on several projects at once.
• Must be detail-oriented and be able to prioritize responsibilities.
• Excellent verbal and written communication skills
• Solid customer service and relationship building skills
• Ability to maintain confidentiality when performing all job duties.

Qualifications:

• 18 years of age
• Eligible to work in the United States
• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed in this Job Description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education/Experience:

Minimum Requirements (Submitted resumes that do not clearly identify the following education/work experience will not be considered):

• Associates Degree. High School Diploma or equivalent may be substituted with two or more years relevant experience in payroll.

Language Ability:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to communicate effectively in English.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Computer Skills:

• N/A

Certificates and Licenses:

• CPP certification preferred

Supervisory Responsibilities:

• No supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Stand and walk
• Use hands to finger, handle, or feel
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); color vision (ability to identify and distinguish colors); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
• Be able to hear and respond to the spoken voice and audible alarms generated by the environment