Payroll & P&C Admin

See Yourself at Telix

We are currently seeking a detail-oriented and experienced Payroll & P&C Administrator to join our dynamic team. The Payroll & P&C Administrator will be responsible for ensuring accurate and timely processing of payroll for all employees within the organization, managing multiple pay cycles or pay entities, overseeing payroll taxes for various states, and collaborating with the larger P&C team on system updates, integrations, employee updates, record keeping, and filing. This role requires meticulous attention to detail, strong organizational skills, and a comprehensive understanding of payroll processes, regulations, tax laws, and P&C systems and practices.

Key Accountabilities

• Process bi-weekly payroll for employees accurately and in compliance with company policies and procedures, accounting for different pay cycles or pay entities as necessary.
• Utilize HRIS (HiBob) and payroll software (Paylocity) to input and maintain employee data, including new hires, terminations, promotions, and salary changes across various pay cycles or pay entities.
• Calculate wages, deductions, and withholdings including taxes, insurance, retirement contributions, garnishments, and other applicable deductions for each pay cycle or pay entity.
• Ensure timely and accurate payment of employee wages adhering to different payment schedules as required.
• Manage payroll taxes for various states, including set up and maintenance of state tax accounts, ensuring compliance with state tax laws, regulations, and reporting requirements.
• Stay abreast of changes in state tax laws and regulations and implement necessary updates to payroll processes and systems to maintain compliance.
• Maintain accurate records of state tax filings, payments, and correspondence with tax authorities.
• Collaborate with the larger P&C team to assist with system updates, integrations, employee updates, record keeping, and filing.
• Assist in the implementation of new HRIS or payroll software systems, including data migration, testing, and training.
• Provide support to P&C colleagues on payroll-related inquiries, system issues, and data analysis.
• Respond to employee inquiries regarding payroll matters, including pay discrepancies, tax inquiries, and payroll policies across different pay cycles, pay entities, and state tax jurisdictions.
• Prepare and submit payroll reports to management as needed, consolidating data from multiple pay cycles or pay entities.
• Assist with payroll-related audits and investigations as needed, providing documentation and support for each pay cycle, pay entity, and state tax jurisdiction as required.
• Continuously identify opportunities for process improvements and efficiency enhancements within the payroll function, particularly in managing multiple pay cycles, pay entities, state tax compliance, and HR system integration.
• Support the P&C team with other administrative tasks such as recruitment coordination, employee onboarding/offboarding, employee benefits administration, P&C policy enforcement, and maintaining personnel records.

Education and Experience

• Bachelor's degree in human resources, Accounting Finance, Business Administration, or related field preferred.
• 3+ years of experience in payroll administration, preferably in a setting that has multiple payroll processes or entities.
• Comprehensive knowledge of payroll processes, regulations, and best practices.
• Experience with mergers & acquisitions strongly preferred.
• Proficiency in HRIS and payroll software (Paylocity) is highly desirable.
• Strong understanding of state tax laws and regulations, with experience registering and troubleshooting payroll taxes for multiple states.
• Strong analytical skills with a keen attention to detail and accuracy.
• Ability to problem-solve and troubleshoot, including reconciling payroll changes to completion.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with employees at all levels of the organization.
• Ability to handle sensitive and confidential information with discretion and integrity.
• Strong organizational and time-management skills, with the ability to prioritize and multitask in a fast-paced environment.
• Proficiency in Excel is required.
• Certified Payroll Professional (CPP) designation is a plus.