Payroll Coordinator

Prepare and administer in-house weekly payroll. Ensure all employees are paid accurately, timely and in compliance with company’s policies, union contracts and governmental regulations.

Responsibilities

• Process and oversee full cycle weekly payroll (including regular pay, union, deductions & contributions).
• Maintains employee profiles ensuring accuracy with pay rates and all deductions. Ensures enrollment documents are accurate and filed with the appropriate agencies.
• Maintains payroll information by collecting, calculating, and entering data.
• Reviews imported timekeeping from Vista Mobile Field Time software in Vista accounting system against appropriate back up – foreman reports
• Audit foreman reports for accuracy and resolve any issues.
• Prepares a variety of reports as requested by compiling summaries of earnings, taxes, deductions and accrual balances.
• Process, calculate, and issue weekly payroll checks.
• Prepare weekly, quarterly, annual payroll tax reports and submit to appropriate governmental agencies. Verify liabilities by calculating employee federal and state income and social security taxes and employer's social security, and unemployment.
• Reports 401k payments, and deductions to appropriate agencies.
• Administers unemployment claims, union reporting and audits, and all requested payroll forms.
• Administers certified payrolls and complies with state agency requirements.
• Assist and resolve employees benefit issues as needed.
• Maintains employee confidence and protecting payroll operations by keeping information confidential.
• Facilitate audit requests and assist in other projects as necessary.
• Works with the accounting department ensuring accuracy of payroll invoicing and reconciliation.

Job Requirements

Qualifications

• 5+ years processing payroll for multi-state payroll
• Must understand and be updated on payroll related regulations (wage and hour laws, IRS rules regarding wages, Union contracts, etc.)
• Strong skills in using Microsoft Excel, Word and Outlook are required.
• Understanding of Union Contracts, 940, 941, W2’s, 1099’s state unemployment tax , paid family medical leave and accruals.

Skills/Experience

• Must be detail oriented and able to meet deadlines accurately.
• Strong communication skills, both oral and written.
• Ability to prioritize, reorganize priorities, multi-task and be effective in a fast paced, dynamic environment
• Ability to both work well independently as well as a team member
• Excellent organizational skills and detail-oriented approach are required

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place

Work Remotely

• No

Job Type: Full-time

Pay: $24.00 - $27.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Education:

• Bachelor's (Preferred)

Experience:

• Payroll: 5 years (Preferred)
• Accounting: 5 years (Preferred)

Work Location: In person