Payroll Coordinator (Global With Us/Brazil Focus) - Remote

Fastmarkets is an independent commodity pricing and information organisation with over 600 staff. We are fuelled by values that bring us all together and are united by a collective passion to make a difference. We are supported by a working model that is based on a hybrid approach that allows each of us to balance home and office working while encouraging effective collaboration and accountability.

Fastmarkets is the most trusted Price Reporting Agency (PRA) in the metals, mining, agriculture, forest products, and energy transition markets. Our price data, forecasts, and market analyses give our customers strategic advantage in complex, volatile, often opaque markets. Our events provide forums for market participants to come together, trade, and talk through the critical issues of our times.

We are making a difference. Fastmarkets works to create transparent commodity markets through our reliable and trusted price data and market intelligence. The markets we serve are central to how economies work and are essential for our lives. By doing this, Fastmarkets helps our customers build a more sustainable world. We are built on a 130-year foundation while bringing a digital platform to market, combining the currency of trust with the power of digital.

Most importantly, we are fuelled by our teams that, across the globe, make the amazing possible. With a deep sense of purpose and belonging, we are building an extraordinary future – together. If you would like to help build the future, we hope you will join us on our journey.

Fastmarkets is owned by global private equity firm Astorg, a specialist investor in healthcare, software, technology, business services and technology-based industrial companies.

The Role

Fastmarkets are working through an M&A divestment from its previous parent company, Delinian. Fastmarkets has legally separated and are now in the process of transferring global payrolls from disparate providers to a new consolidated payroll provider, Cloudpay. The team is standing up HR operations and payroll capabilities to cover 620 employees based across 9 countries, including US, Brazil, UK, Bulgaria, China, Singapore, Belgium, Finland, and Ukraine.

We are seeking an experienced payroll specialist to join our team on a 12 month, fixed-term employed, basis to provide operational and administrative support on our various payrolls whilst the existing Global Payroll Specialist focuses on implementation globally.

The successful candidate will have a strong background in US payroll, with a focus on managing multiple states and a deep understanding of pay code setup and administration. An understanding of payroll in Brazil is strongly desired.

Principal Accountabilities

• Operational Support:

Work closely with existing HR operations team members (globally) who currently process payroll inputs, to ensuring timely and accurate payroll runs for all global entities. This will include running reports, ensuring payroll items are saved in appropriate locations, and completion of monthly payroll checklists.

Ensuring payroll input deadlines are met, conduct input checking process, and assist in reconciling received outputs from providers to facilitate payroll approval by the Global Payroll Specialist or Head of HR Operations.

Manage payroll escalations to suitable resolution. Support local payroll audits as required.

• Benefits and 401k Administrative Support:

Demonstrate exposure and understanding of the US benefits and 401k administration.

Provide ongoing support for BAU activities in various locations, including amendments and any changes related to benefits and 401k/ pensions), mainly focused on US and UK.

• Transition Support:

Provide expertise in US pay code setup and administration to facilitate the transition of the existing payroll provider in the US. Exposure to other geographical payrolls would be advantageous. The role will be responsible for supporting specific US migration activities (across 26 US States), including managing employee W2s and associated administration.

Assist the Global Payroll Specialist in implementing the ‘to be’ payroll process, ensuring HR Operations and Payroll work in the most efficient and effective method possible to streamline time, effort and accuracy of payroll approvals and amendments.

Collaborate with the team to ensure a seamless transition of payrolls and provide data validation activities related to payroll migration.

• Compliance and Reporting:

Ensure compliance with local payroll regulations, tax laws, and statutory requirements in each country of operation, often via the local outsourced provider and own research.

Coordinate with external providers to prepare and submit payroll tax filings, reports, and remittances accurately and within specified deadlines.

Generate and analyze payroll reports for internal stakeholders and management.

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission to provide the world’s leading and most trusted price reporting, events, and intelligence service for the markets we serve. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully.

If you are open-minded, curious, resilient, solutions-oriented and committed to promoting equality, then read on...

KNOWLEDGE, EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

• Proven experience as a US Payroll Specialist or in a similar role, with hands-on experience administering outsourced payrolls.
• Strong knowledge and understanding of payroll regulations and tax laws in the US (across multiple states) is required, knowledge in various other countries is desirable, especially Brazil or other countries listed within the ‘Job Purpose’ section above.
• Familiarity with Cloudpay’s payroll software and systems would be advantageous.
• Strong analytical skills and attention to detail, with a high level of accuracy in processing and managing payroll data.
• Ability to prioritise and meet tight deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams and cultures.
• Certified Payroll Professional (CPP) or other relevant certifications are desirable.
• Proven experience in payroll implementation programmes, payroll migrations/ transitions would be advantageous.

If you're excited about the role but your experience, skills or qualifications don't perfectly align, we encourage you to apply anyway.

Our Values

Fastmarkets people come from all different walks of life. It’s this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common – and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers’ experience and our business performance
  
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
  
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
  
• INCLUSIVE. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
  
• CUSTOMER CENTRIC. We are customer-centric in all that we do
  
• COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.

You’ve read a little about us – now it’s over to you!

If you like what you’ve read so far and think you can see yourself as a Fastmarkets person, it’s time to fill in your application form. This form is an important part of the selection process: it’s used to determine whether or not you’ll be chosen to have an interview and acts as a basis for the questions we’ll ask you on the day.

It’s vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you’re great.