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SalarySummary:
The Payroll Coordinator works under the direction of the Director of Finance, and in cooperation with Guild staff and the human resource department to take primary responsibility for the day-to-day operation of payroll for the Guild’s programs. S/he is responsible for the ongoing bi-weekly payroll processing and other reporting and support as necessary to the finance and human resource departments. Effective attention to detail, communication and coordination will ensure the attainment of organization goals/objectives.
Major Duties/Responsibilities:
- Utilize and maintain Payroll system and spreadsheet software
- Coordinate daily management of all bi-weekly payroll cycle activities for 500+ employees in a timely and efficient manner
- Prepare and process payroll for hourly and salaried employees. Ensure that computations for withholding, garnishments and deductions are accurate and balance before transmission
- Analyze employee timecard hours and resolve any exceptions with supervisors
- Distribute labor allocation reports to appropriate department(s) and resolve any exceptions
- Calculate new hire pay, termination pay, accrual and voluntary deductions, and any required adjustment to normal pay
- Consult with Guild staff to incorporate their process recommendations/suggestions to ensure accurate, efficient, and timely payroll data capture and payroll processing
- Assist in the developing and maintaining the Guild organization chart. Assign position levels and seats as necessary
- Maintain current knowledge of and compliance with wage and labor law
- Coordinate and review necessary state and federal documents for filing quarterly and annual taxes
- Communicate daily with Human Resources department staff to ensure Payroll system data accuracy of new hires, payroll/status changes, benefit administration, insurance claims for wage reporting, terminations and other ongoing data exchange
- Participate in ongoing in-service training and other mandatory staff meetings
- Assist in year-end compliance and financial audit, compiling necessary finance related materials
- Provide back-up support to other groups within the finance department and perform other general administrative duties
- Other related duties as assigned
Position Requirements:
- Bachelor’s degree from an accredited college
- Two (2) years of relevant experience
- Professional level verbal and written communication in English
- Ability to perform basic calculations, post entries into lead schedules, and prepare/maintain financial records
- Demonstrated sense of urgency and ability to meet deadlines, without sacrifice of detail or accuracy.
- Ability to understand and comply with multiple regulatory requirements.
- Excellent capabilities and skills in problem analysis/solving, organization and record keeping, and time management
- Physical and mental capacity to work in stressful situations
- Regular attendance, with reliable transportation at the Guild facility in Concord, MA is essential
- Proficiency in Microsoft Office Suite (especially Excel) and ability to use payroll software (e.g. Paycom, ADP) including time and attendance modules
- Trustworthiness regarding confidentiality absolutely required
