Finance, Payroll & Hr Coordinator

The finance payroll/HR coordinator is responsible for planning, coordinating, managing, and directing all activities and programs relating to Trinity Home Care Inc employees' recruitment, selection, retention, orientation, and development. Acts as an advocate for organization personnel and collaborates with other Directors in Human Resources issues. Also responsible for the accurate and timely completion of payroll and accounts payable functions.
Duties and Responsibilities:

• Directs all daily human resources operations, including providing direct oversight of establishing and implementing human resource policies.
• Ensure compliance with all state, federal, and ACHC human resources regulatory requirements.
• Ensures consistent recruitment, selection, retention, hiring practices, orientation, and termination procedures are implemented in compliance with applicable laws and regulations.
• Ensure qualified personnel are involved in the orientation activities to provide quality instruction.
• Monitors competitors' wage, salary, and benefit structures and recommends compensation adjustments to the Executive Director to ensure Trinity Home Care Inc's competitiveness.
• Works with the management team to identify recruitment needs, develop a recruitment plan designed to fill demand, and evaluate recruitment efforts' cost-effectiveness.
• Ensure the community perceives Trinity Home Care Inc as a high-quality employer.
• Assist the Executive Director/Administrator in preparing the annual budget for the human resources department and monitoring the allocation of resources according to budgetary limitations.
• Coordinates and participates in community awareness and recruitment activities such as career fairs.
• Work with the management team to identify employee education needs and develop orientation and continuing education programs for all employees.
• Recruits select and directly manages members of the human resource team.
• Maintains a comprehensive library of resources to support employee education and development.
• Maintain the confidentiality of all employee information and files.
• Annually monitors personnel satisfaction with benefits and work environment and reports the results per organization practice.
• Make recommendations regarding the organization's personnel benefits package and cost-effective plans.
• Accurately enters employee and payroll data, including timesheet information, into the payroll information system.
• Prepare employee paychecks accurately and under applicable federal and state regulations, including withholding calculations.
• Work with the controller and management team members to resolve employee payroll problems.
• Responding to external requests for employee payroll information by accumulating and forwarding the requested documentation to the controller for approval.
• Works with human resource personnel in maintaining employee database information.
• Accurately processes invoices and check requests, including auditing for accuracy, proper authorization, and completeness of supporting documentation.
• Assign invoice account distributions under the chart of accounts.
• Alert appropriate management team members regarding late or missing payroll or accounts payable documents.
• Processes and prints accounts payable and payroll checks and submits them to the controller for review and approval.
• Assist in the preparation of monthly payroll and accounts payable reports.
• Maintain complete and accurate payroll and accounts payable records.
• Prepare and distributes year-end W-2 and 1099 forms.
• Assist the controller in reconciling general and payroll accounts.
• Assist the controller in preparing the annual budget and documents for internal and external audits.
• Establish and maintain positive working relationships with employees and other customers.
• Maintain the confidentiality of employee and organization information at all times.
• Performs other specific projects relating to payroll, data entry, and information system operations as required.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
Qualifications/Skills:

• Organization
• Detailed-oriented.
• Able to use IBM-compatible systems and equipment.
• Knowledge of corporate business management.
• Knowledge of state, federal, and ACHC employment and employee education regulations.
• Demonstrate effective verbal and written communication and public relations skills.
• Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in fulfilling job responsibilities.

Education and or Experience

• Bachelor's degree in business administration or related field.
• Minimum 3 years' experience in health care management or home care operations.
• Two (2) years' experience in employee recruitment and training is preferred.
• At least two (2) years' experience in health care data entry, preferably in home health care systems.
• At least one (1) year of previous healthcare-related payroll and accounts payable experience, preferably in home healthcare.