Payroll Coordinator

The Payroll Coordinator is responsible for the day-to-day support of office operations, including weekly payroll processing, new personnel payroll setup, telephonic and electronic communications and correspondence. The Payroll Coordinator promotes smooth, expertly run office operations to achieve Care Partners At Home goals of customer satisfaction, quality agency services, excellent personnel performance, and positive financial outcomes.

REPORTS TO: Business Office Manager

QUALIFICATIONS:

• Must be at least 18 years old.
• 2 years of experience in a payroll role preferred.
• Must have effective oral and written English communication skills to work with employees and the ability to listen without imposing personal values or beliefs.
• Ability to maintain confidentiality about sensitive personnel information and clients receiving services.
• Demonstrated interest and proficiency in Business Office Operations.
• A College Degree is preferred. A Professional demeanor is required. We also care about your moral compass – the most successful people in our field are often the most compassionate and conscientious.
• Because we often work with a vulnerable population, our industry requires you to pass a federal background screen.
• High Proficiency in computer (EMR OR HCM OR WFM) use, Microsoft Office applications, cell phone apps, and internet-based tools is required. Experience with home care software is a bonus.

RESPONSIBILITIES:

• Commitment to learning and demonstrating the Care Partners way: we will create deep, meaningful relationships with our clients, families, and associates through the qualities of Love, Empathy and Compassion.
• The Payroll Coordinator is responsible for the weekly reconciliation of client/caregiver schedules and review of the payroll register
• Monthly De Minimus and Cell Phone reimbursements to home care personnel.
• Completes payroll analysis reporting as directed.
• The Payroll Coordinator is the last step of the new-hire onboarding process; Adds new personnel in iSolved by creating their payroll entity and assigning a Payroll ID.
• Communicate with personnel about payroll inquiries related to general questions, timekeeping, expense reimbursement or errors in pay
• Work Cross-Functionally with departments. Understanding how other departments complete their day-to-day tasks and communicating effectively.
• Attention to detail and documentation within our software: Wellsky and iSolved.
• Maintains confidentiality of client, associate, and agency operations.
• Records Associate vacation/sick/personal day use. Verifies caregiver hours worked and resolves discrepancies.
• Performs other duties as requested. This position may evolve.

WORK SCHEDULE

• Full-time office operations role. Hours: Mon-Fri 8:00AM-5:00PM

THE PERKS

• Team events, company lunches, free snacks, modern workspace
• Forward-thinking, collaborative work environment focusing on teamwork, positivity, open-mindedness, and creative problem solving
• Company-paid career development opportunities for employees who exhibit ability and desire to develop leadership skillset (YLO, Peer Development Groups, Executive

Coaching)

• Transparent Executive Leadership and open-door policy
• Dog-friendly office – so long as Fido is trained
• Medical, Dental, Vision and Life Insurance options (after 90 days)
• You’ll work with industry experts who can mentor and support your personal and professional growth