Summer Camp Coordinator - Teens

POSITION SUMMARY:

The Summer Camp Coordinator for the Youth Program is responsible for organizing and maintaining the operational functions of the Teen Summer Camps, in-person and on-line, and to serve as a liaison and resource for campers, faculty and staff in the department's overall function. This position functions as the Office Manager for the Teen Summer Camps and provides assistance with the day-to-day administrative tasks to ensure the smooth running of the overall program.

Effective Date: Part Time: 06/10/24 to Seasonal Full Time: 06/17/24 - 08/14/24

New York Film Academy’s Teen Summer Camps provide intensive programs in filmmaking, acting, screenwriting, musical theatre, documentary, and photography for campers of ages 14 to 17 years old.

REPRESENTATIVE RESPONSIBILITIES:

The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The day-to-day duties required of this position may vary due to the fast paced and ever-changing environment.

• Assist the Director of Teen Camps with Scheduling and overseeing of all Teen Summer Camps Online Programs.

• Assist with the scheduling and coordinating of classes and programs

• Assign classrooms in accordance with the class schedules on a daily basis

• Responsible for upkeep of spreadsheets regarding valuable camper information such as: food allergies, medical insurance, and waivers

• Assist with orientation and final screenings

• Prepare and distribute copies on a needed basis

• Assist with day to day contact with parents and campers in non-emergency situations

• Obtain and organize attendance for each class

• Create and organize google classrooms in support of the on-line Summer Camp programs

• Distribute weekly schedules to instructors

• Perform Receptionist duties and facilities support

• Maintaining flexibility amongst competing priorities and last minute changes

• Support Teen Office, TA Coordinator, Equipment Room, Post Department, Edit Lab and Residential Director

• Assist with program start dates and graduation preparation

• Assist with the build out before the program begins

• Assist with the breakdown after the program ends

• Organize and maintain Office supplies and materials

• Provide in-class assistance on a needs basis

• Respond to any inquiries by phone or email from campers, parents or staff in timely manner

• Assist with other duties as assigned by Teen Camp Director, Assistant Director, or Senior Administration

KNOWLEDGE AND COMPETENCIES:

• Strong interpersonal and communication skills.

• Creative thinker with the ability to manage multiple projects, while meeting deadlines

• Ability to work with diverse groups of campers, staff, parents and community members

• Proven ability to manage multiple tasks while maintaining the ability to remain detailed oriented

• Ability to think creatively and quickly to solve problems

• A strong commitment to and enthusiasm for engaging with youth filmmakers and mentoring their artistic ambitions and talents.

• Ability to work hard, respond to emergencies, and always maintain the safety and educational environment for the campers

• Excellent interpersonal skills with demonstrated ability to develop and maintain positive working relationships with individuals from diverse backgrounds including campers, faculty and staff

• Excellent written and verbal communication skills

• Excellent skills in database management and record keeping

• Excellent organizational skills and attention to detail

• Strong customer service skills with the ability to meet and serve the public, both in person and by telephone, tactfully and effectively

• Ability to work well in a team atmosphere

• Perform basic math

• Understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions

• Ability to work independently with minimal supervision

EXPERIENCE, EDUCATION, CERTIFICATION:

• High School/GED required.

• Project Coordinator experience is preferred

• Intermediate proficiency with Microsoft Suites, Google Suites, Excel

• Film/video production experience strongly preferred.

• Experience working in a fast-paced multi-tasking results driven environment with attention to detail.

• Experience and comfortability with campers ages 14-17

REPRESENTATIVE MACHINES, TOOLS, EQUIPMENT AND/OR SOFTWARE USED:

The following machines, tools, equipment and / or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and/ or software used will vary.

• Zoom

• Microsoft Office Suite - Word, Excel, Power Point

• Google Suite Google Docs, Sheets, Slides, Drive, Mail

• Apple Products (i.e. Mac, iPad, etc.)

• Adobe Photoshop, Premiere, After Effects, Acrobat Reader preferred but not required

• Film equipment, including , but not limited to 5D Mark II, HMC 150, shotgun mics, tripods, onboard shock mounts, c-stands, boom poles, etc. preferred but not required

ENVIRONMENTAL / ATMOSPHERIC WORKING CONDITIONS:

The following environmental / atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary.

• Office Environment

• Ability to lift, carry, push and/or pull documents/boxes weighing up to 25 lbs

• Ability to climb a ladder, standing, bending and stooping

• Sit for long/high periods of time to perform various computer/administrative tasks

• Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard and other office equipment

• Minimal travel as needed

• Verbally and effectively communicate utilizing face-to-face contact and telephones