Payroll Administrator

The Payroll Administrator manages all aspects of the weekly in-house payroll and tax processes across multiple states and divisions. They are responsible for payroll records retention and payroll requirements pertaining to Federal, State, and NYS Prevailing Wage compliance and reporting. This is a full-time position at our newly renovated office in the Rensselaer Tech Park - 125 Defreest Dr. Troy.

ESSENTIAL JOB FUNCTIONS:
The list below is illustrative and is not a comprehensive list of all duties that may be assigned.

• Process weekly payroll across multiple states and divisions for all employees including but not limited to, reviewing electronic data for errors, making corrections or adjustments, and proactively running reports to capture any potential errors before transmitting.
• Verify and track pay adjustments, expense reimbursements, allowances, benefit deductions, etc.
• Process, research and resolve payroll questions related to timecard adjustments, Paid Sick Leave, and PTO.
• Manage and update payroll items related to banking, garnishments, child support, employment verifications, unemployment verifications, retroactive pay calculations, tax questions, and other request that affect payroll operations.
• Process weekly Federal and State tax payments.
• Process all quarterly tax reporting including, but not limited to, 941, NYS-45, SUTA, Etc.
• Process all year-end tax reporting including W2, W3 preparation and distribution.
• Process quarterly MSHA reports.
• Prepare and distribute weekly reports including certified payroll reports.
• Responsible for new employee setup, terminations, and seasonal layoffs.
• Process Monthly Union Reports; reconciles union accounts
• Prepare annual prevailing wage and union rate/fringe updates
• Update payroll liability accounts (tax rate changes, annual limit updates, etc.)
• Seek continuous process improvements to enhance efficiencies & strengthen controls for accuracy and compliance
• Prepare and provide support for external auditors and annual audits as required.
• Maintain high standards of confidentiality of records and information
• Other projects as assigned

EXPERIENCE/EDUCATION:
A minimum of 5 years of full-time full cycle payroll experience including tax processing required, experience with multi-state payroll, prevailing wages and/or unions preferred. Experience in a construction setting a plus!

*
Required Skills:*

• Strong attention to detail and organizational skills, with an eye for accuracy, and thorough knowledge of relevant payroll processes, shift differentials, prevailing wages, deductions, and tax law in a multi-state atmosphere.
• Highly analytical mind, strong data management, math and technical skills with the ability to successfully deal with financial and numerical data.
• Superior communication skills, including the ability to comprehend and inform others on information relevant to payroll needs.
• Solutions-oriented mindset, including the ability to multi-task, trouble-shoot, and problem-solve in demanding and stressful situations.
• Experience in Construction industry with exposure to prevailing wages and union agreements a plus
• Computer skills MS Excel and Word software programs; Familiarity with Vista Viewpoint preferred. Ability to learn new programs quickly.
• Ability to work with all levels within the organization.
• Knowledge of basic accounting principles
• Team player with a customer-oriented approach
• Independent judgment required using existing guidelines to determine work methods
• Strong work ethic, ability to maintain confidentiality and exercise extreme discretion.

• Values: Positivity, Loyalty, Honesty and Teamwork!

Rifenburg is one of Upstate New York's oldest and largest family-owned construction firms that offers Competitive wages, Paid Time Off, Generous Employer contribution toward health and dental premiums, Employer funded HRS and/or Health Savings Account, 401K, and more. Come join our family-friendly team! Base Salary Range $65,000 - $75,000 depending on experience.

*
In lieu of an official "Cover Letter", please summarize in 2-3 sentences what makes you stand out from other applicants along with your resume. No phone calls or recruiters please.*

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• No nights
• No weekends

Work setting:

• Office

Ability to Relocate:

• Troy, NY 12180: Relocate before starting work (Required)

Work Location: In person