Payroll/HR Administrator

SUMMARY DESCRIPTION:

The Mark Morris Dance Group seeks a full-time Payroll/HR Administrator whose primary responsibility is overseeing the payroll process for approximately 200 full-time, part-time and seasonal employees. This position supports the entire organization, interacting regularly with all supervisors as well as all employees and independent contractors employed by the organization. In addition to superb attention to detail and accuracy, excellent interpersonal and communication skills are critical to the success of this role. Reporting to the Chief Financial Officer and working closely with the HR Business Partner, the Payroll/HR Administrator joins the organization at a pivotal moment as the Dance Group just completed the implementation of a new payroll software as part of a new co-employer relationship with Insperity PEO.

The successful candidate joins a community of kind and dedicated arts and administrative professionals who are propelled by Mark Morris's commitment to artistic excellence, access to the arts, and the impact that the arts have in connecting and engaging communities.

RESPONSIBILITIES include but are not limited to:

Payroll Processing

• Process bi-weekly payroll for approximately 200 employees (staff, dancers, production crew, teachers, and musicians)
• Prepare bi-weekly fee payments for approx. 50 independent contractors (faculty, musicians, production crew)
• Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for the purpose of ensuring accurate distribution of funds.
• Verify Insperity processing of quarterly and annual Federal 941 and NYS-45 tax fillings
• Verify and ensure timely and accurate year-end W2s and other related reporting forms required by the IRS
• Maintain a wide variety of payroll information, files and records in paper and electronic formats for the purpose of providing an up-to-date reference and audit trail in compliance with Record Retention Standards
• Maintain confidentiality and provide superb customer service to address any payroll matters.

HR Administrative Support

• Assist in talent acquisition and recruitment processes
• Create and analyze payroll, timekeeping and HRIS reports as needed
• Update departmental systems with onboarding, offboarding and active staff information
• Assisting with annual Audit preparation as needed (financial, workers comp, tax return)

SCHEDULE: This is a full-time exempt 40 hour per week position; Monday - Friday, Flexible hybrid schedule to be determined upon successful completion of introductory period

YOU WILL BE SUCCESSFUL IN THIS ROLE IF YOU:

• Can be firm on policies and procedures but flexible in managing people and relationships
• Have patience and grace when interacting with different personality types
• Have an excellent memory and zealous attention to detail
• Possess strong organizational skills and have the ability to prioritize and meet deadlines
• Are someone with initiative who can take ownership of their work and enjoys working as a team player to reach shared departmental and organizational goals

QUALIFICATIONS:

• At least 2–4 years of payroll processing experience and accounting knowledge
• Payroll processing experience required, preferably for union and non-union employees as well as complex pay types, pay codes and pay structures
• Excellent interpersonal and communication skills
• Rigorous attention to detail and proven ability to work with precision and accuracy
• Proficient with Microsoft 365, including Outlook, Teams, Advanced Excel, Google Suite
• Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters is required
• Technologically savvy and familiar with computerized accounting and payroll software applications, experience using Blackbaud's Financial Edge or Insperity Payroll a plus

PHYSICAL REQUIREMENTS: General mobility in office areas. Ability to operate data processing and other office equipment. Prolonged periods sitting or standing at a desk and working on a computer.

COMPENSATION AND BENEFITS:

• Annual Salary: $50,000 - $60,000
• Paid vacation, sick/personal leave, holidays and bonus days
• Comprehensive benefits package includes Employee Health and Life insurance covered 100%, Flexible Spending Plan, Voluntary vision and dental coverage, Pre-tax commuter benefit, 403(b) retirement plan
• Access to special events and MMDG performances (when available)
• Access to free and discounted classes at the Dance Center and online
• Invitations to cultural events extended to staff members by community partners.

APPLICATIONS:

• Applications accepted through our website – www.mmdg.org/jobs
• Only candidates selected for an interview will be contacted. No phone calls please.
• Incomplete submissions will not be considered.
• You will be asked to submit the following as part of your online application:
  • 1-page Cover Letter addressed to Elizabeth Fox, Chief Financial Officer
  • Complete résumé highlighting relevant experience.
• The cover letter should include answers to each of the following questions:
  • Why are you interested in working at the Mark Morris Dance Group?
  • The Payroll/HR Administrator must be able to work accurately and efficiently under hard deadlines while also juggling last-minute requests and information. How have you exhibited this skill in your life experience?