Payroll Administrator

All of us, for each of you, every time.

Together, serving as the trusted regional healthcare partner.

At Samaritan Healthcare we are dedicated to providing healthcare services to the community that we serve. We are committed to providing the very best work environment for our employees and the very best care to our patients.

Samaritan Healthcare's Accounting Department has a fantastic career opportunity for you in sunny, Moses Lake, Washington! As a Payroll Administrator, you will be responsible for ensuring payroll and employee benefits plans are administered appropriately. Process bi-weekly payroll ensuring accurate payment to employees for compensation related to their employment, according to established policies and procedures. Maintain an in-depth understanding and administration of employee benefit plans. The individual in this position reports to the Controller.

The individual in this position will be required to fully understand the purpose and operation of payroll, benefits and Human Resources, along with having the ability to make decisions based on sound judgment when a situation dictates. This position works closely with the Human Resource Department in order to process payroll.

SPECIFIC ACCOUNTABILITIES:

1. Ensures all employees are paid in accordance with existing labor contracts and organization policy, as well as Federal and State regulation.
2. Responsible for the following payroll functions to produce accurate and timely payroll:
   1. Prepares and inputs payroll data into timekeeping system and HRIS
   2. Reviews and Balances payroll data in timekeeping system and HRIS, making necessary edits to resolve errors.
   3. Processes payroll data in accordance with banking deadlines.
   4. Prepares check requests for Accounts Payable related to payroll withholdings, payroll related payments and benefits payments.
3. Coordinates with Human Resources Department on items relating to payroll and the appropriate policies and procedures.
4. Reconciles quarterly and yearly tax reports to Federal and State Agencies to include, but not limited to: 941, worker’s compensation, unemployment. Ensures W-2 forms are correct and mailed annually following legal guidelines and regulations.
5. Reviews updated employee information in HRIS relevant to payroll, including, but not limited to, pay rate, insurance election, W-4, and banking information. Ensures correct employee data for status, job code, and department.
6. Assists in development of labor budget to include assisting with calculation and input.
7. Coordinates with HRIS support to resolve payroll programming issues.
8. Prepares accurate and timely submission of involuntary withholdings including, but not limited to, garnishments and wage assignments.
9. Maintains the payroll narratives ensuring processes are clearly documented.
10. Oversees the designated payroll backup functions related to payroll processing.
11. Maintains payroll records in accordance with Federal and State regulations.
12. Coordinates with outside agencies on items relating to payroll and the appropriate policies and procedures.
13. Timekeeping System Administrator: Coordinate with vendor for programming changes and system issues, work collaboratively with other departments to use system to better meet operating goals and changes, work with nursing and informatics to ensure staffing modules function correctly, and able to advise on system changes and upgrades.
14. Audits payroll records to ensure a minimum of 3% deferred compensation is maintained.
15. Maintains seniority records for all employees.

General

1. Maintains confidentiality of personnel records, reports, and matters sensitive to the Human Resources Department.
2. Maintains professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends in field of expertise.
3. Ensures no injuries to self or others by following safe work practices and policies. This includes, but is not limited to: security and safety, understanding of SDS, equipment, infection control, fire, disaster, safe lifting and body mechanics.
4. Ensures self-compliance with organization policies and procedures, as well as labor agreements.
5. Ensures the interface with team members and other support groups is conducted in a courteous and efficient manner conducive with the organization’s values.
6. Maintain excellent communication standards by promptly addressing employee payroll concerns, delivering accurate information, and ensuring follow-up on all requests or inquiries.
7. Conducts self in a professional manner and ensures personal appearance meets the standards necessary to perform the job function while representing the organization.
8. Ensures that additional accountabilities, as may be required by management, be handled in a manner necessary to meet organizational standards.

POSITION QUALIFICATIONS:

1. Associate degree in accounting or related field required, bachelor’s degree preferred, or related work experience.
2. At least four years of experience in payroll, human resources, benefits, or accounting experience with knowledgeable background in HRIS and computerized financial systems required; experience with UKG IDEA and Premier preferred.
3. Experience with Time & Attendance systems; UKG experience preferred.
4. At least two years’ experience in general accounting preferred.
5. Working knowledge of applicable state, federal, provincial wage and hour laws.
6. Strong PC skills including proficiency in Excel, Word, Outlook and web based applications
7. Excellent communication and interpersonal skills with the ability to effectively interpret, communicate, and educate others on time keeping and payroll laws.
8. Basic Life Support Heartsaver (HS) level to be completed within three (3) months of hire.

COMPETENCIES:

1. Demonstrates competency on equipment listed on department specific checklist.
2. Critical thinking skills: Seeks resources for direction, when necessary. Performs independent problem solving. Decision-making is logical and deliberate.
3. Performs actions that demonstrate accountability. Exercises safe judgment in decision-making. Practices within legal and ethical guidelines.
4. Demonstrates competency in ability to care for customers/patients across the age continuum.

This is an onsite full-time exempt position.

Listen~Love~Respect~Excel~Innovate

The ideal candidate is one who lives out our Samaritan values of listen, love, respect, excel, and innovate as they work independently and as a team in delivering an excellent customer/patient experience.

As a Samaritan Healthcare employee, you will be asked to carry out the Mission, Vision, Values, and Strategy of Samaritan Healthcare, personifying service and operational excellence including the creation and maintenance of the best patient, employee, physician, and student experience.