Part-Time Administrative Assistant

Resource Property Management is looking for an experienced part time on-site administrative assistance in the Manatee County area.   Experience in community association management or property management preferred! 

Administrative Assistant.   Requires excellent customer service and computer skills.

Essential Duties and Responsibilities:

• Respond to all voice mail messages and emails within 24 hours.
• Handle telephone calls maintaining a high level of customer service. 
• Report emergencies to appropriate manager &/or Executive Team Member immediately.
• Contact vendors for services &/or supplies as needed. 
• Utilize "OneSource" for all aspects of community management. 
• Assist manager with timely preparation of board meeting packets.
• Send monthly financial reports to the board within 24 hours of receipt.    
• Track annual report filings, elevator certs, pool permits, etc.
• Process sales/rental applications, gate entry systems, etc.
• Prepare violation letters in a timely manner.   
• Process/scan invoices to Accounts Payable on schedule.
• Filing association records.  Purge and box files annually.  
• Special projects and or other miscellaneous duties that may arise from time to time. 

Education and/or Work Experience Requirements:

• Excellent verbal & written communication skills, including ability to effectively communicate with coworkers, board members, vendors and owners/residents.
• High level of computer proficiency in MS Office and ability to learn OneSource, Homewise & Outlook.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• High school diploma or GED required.

Physical & other Requirements:

• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

• Ability to safely and successfully perform the essential job functions consistent with RPM's internal procedures and policies as well as all related employee handbooks and training/safety manuals.
• Maintain regular, punctual attendance consistent with RPM policies & practices. 

• Must be able to lift and carry up to 20 pounds.
• Must be able to talk, listen and speak clearly on telephone.

Compensation is commensurate with experience.

Excellent benefits including group health insurance, PTO and a 401k plan with a company match for full time employees working 30 hours or more.

Resource Property Management is a locally owned and operated community association management firm and a Tampa Bay Times Top Workplace!  

Pre-employment criminal background check & drug test required. DFWP/EOE. Please submit your resume for immediate consideration.

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