Operations Coordinator Ii/ National Institute Of Health (Nih)

Job: Operations Coordinator II/ National Instituteof Health (NIH)

Location: National Institute of Health (NIH)

Contract:The position will be held at 1 Center Drive Rockville, MD 20892/ TBD if the position is eligible for hybrid or remote

Period of Performance: 1-year base/ with 2 years options = 3-year contract

Start Date: January 8, 2024

Salary:$40.68 per hour

Additional:

Bachelor’s degree in a related discipline. Or four (4) years of specialized experience plus a high

school diploma is equivalent to a bachelor’s degree Field of Study

Note:

All experiences must be shown on the resume to be considered for the position.

Note: The Ravens Group, Inc. requests that all interested parties complete the attached questionnaire to be considered for the position.

Must have experience in the following:

Develops, maintains, and updates documentation, databases, and spreadsheets for personnel, budget, and travel actions.

Clearance Requirement:Must be able to pass an NACI background check.

*****Veteran Friendly*****

Duties and Responsibilities:

Operations Coordinator II

Scope of Work:

• Provides support for various procurement and administrative tasks.
• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports, and various forms. Maintain SOPs, guidance documents, or instructions associated with the programs and systems used in the organization.
• Acts as point of contact with management and administrative, budget, and property management staff.
• Develop, maintain, and utilize various administrative databases.
• Serve as liaison between Director and divisional staff; communicate policies, protocols, regulations, guidelines, and general information.
• Guides staff on Federal guidelines and procedures.
• Maintain SOPs, guidance documents, or instructions associated with the programs and systems used in the organization. Provide information to program staff on policies and procedures for government travelers and guests.
• Develops, maintains, and updates documentation, databases, and spreadsheets for personnel, budget, and travel actions.
• Set up and format spreadsheets to analyze information.
• Prepares inventory and purchase requests and assists with property management.
• Enter requests for office supplies using POTS.
• Process and track order requests using government systems (i.e., POTS) on behalf of branch staff.
• Coordinates with management on special projects.
• Coordinate staff responses to data calls from the Office of the Director.
• Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters, and reports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.
• Researchers and proposes new administrative procedures.
• Participate in developmental activities involving studies and analysis of internal administrative operations.

Qualifications:

• Must be proficient in Microsoft Office, including Word, Excel, and Outlook
• · Must have advanced skills using Adobe, including the ability to reduce file size, bookmark, redact,

and ensure Section 508 compliance.

• · Must have excellent time management and organization skills and be able to meet strict deadlines
• · Must have excellent written and oral communication skills
• · Must have high-speed internet, telephone, and e-mail
• · Bachelor’s degree in a related discipline. Four (4) years of specialized experience plus a high

school diploma is equivalent to a bachelor’s degree Field of Study

• The Ravens Group is an "equal opportunity employer/veteran/disability" organization.