Operations Coordinator

Requisition ID: req49778

Job Title: Operations Coordinator

Sector: Operations

Employment Category: Fixed Term

Employment Type: Full-Time

Compensation: USD 24.50 - 32.45 Hourly

Location: Sacramento, CA USA

Work Arrangement: Fully Remote
Job Description

Job Overview:  

From March 2022 - March 2023, the International Rescue Committee launched and implemented a first-of-its-kind service model for the resettlement of 556 Afghan Humanitarian Parolees (AHPs) who arrived through Operation Allies Welcome.  Via a comprehensive and personalized virtual case management model, the Virtual Afghan Placement and Assistance (VAPA) program provided per capita direct assistance, client-led case management, and resources and referrals for the successful resettlement of these new arrivals.  Building off of this award-winning program, the IRC now implements the Virtual Reception & Placement (VR&P) program for Special Immigrant Visa (SIV) holders, the Virtual Resettlement Line for humanitarian parolees, and the Welcome Corps Support Line for private sponsor groups welcoming newcomers through the Welcome Corps. 

Using the model developed during VAPA and further advanced for the current iteration of the VR&P program, the International Rescue Committee (IRC) aims to meet the ambitious goal of receiving and resettling up to 10,000 individuals in FY24 from the Western Hemisphere and Operation Enduring Welcome platforms.  This project will include coordinating steps overseas, partnering with a variety of stakeholders across the United States, and effectively establishing relationships in a virtual setting. 

The remote and pioneering nature of this project requires a detail-oriented and responsive Operations Coordinator able to coordinate all operational functions for the fully-remote VR&P team of over 80 FTE.  This position is responsible for managing general administrative support, acts as the primary Human Resources focal point, and is the point of contact for various functional areas including logistics and procurement. 

Major Responsibilities: 

Responsibilities include, but are not limited to:

• Serve as the office's first point of contact on employee lifecycle matters, including but not limited to recruitment, new hire setup and orientation, benefits, payroll, on-boarding, leaves of absence, status changes, and separations.
• Coordinate background checks for staff, interns, and volunteers.
• Maintain employee time-off calendar.
• Support compliance with HR-related IRC policies and procedures.
• Coordinate headquarters initiatives related to the IRC Way, Duty of Care, Safeguarding, and related content.
• Serve as the VR&P's primary focal point for IT and communications infrastructure, hardware, and software matters.
• Educate staff about IT support resources, including appropriate channels for incident reporting.
• Work with headquarters IT team to address any internet or telecommunications service disruptions.
• Serve as primary point of contact for procurement and supply chain.
• Order supplies, equipment etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs as needed. 
• Manage and maintain digital and physical files.
• Manage vendor billing/invoices in coordination with Finance team. 
• Assist with planning and coordinating events and meetings, such as the Grant Opening Convening.
• Other duties as assigned.

Job Requirements: 

Education:

• Bachelor's degree or equivalent directly related experience required.

Work Experience:

• 3 years demonstrated record of success in managing and improving the daily administrative and operational functions of an organization.

Demonstrated Skills and Competencies: 

• Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure.
• Strong analytic problem-solving skills with attention to detail.
• Ability to troubleshoot basic IT issues.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time in a demanding, fast-paced environment. 
• Ability to work both independently and in a dynamic, cross-functional global team structure.
• Highly proficient in Microsoft Office suite.
• Demonstrated ability to work effectively with stakeholders at all levels.
• Ability to manage and work through change in a proactive and positive manner. 
• Fluency in English required.

Working Environment:   

• Fully remote. 

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period. 

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