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Form of workJob Description
The Operations Coordinator is responsible for providing high-level operations and administrative support to the Tribal Council. The Operations Coordinator will report to the Tribal Council while liaising with key Jamul Indian Village departments to include but not be limited to: Finance, Human Resources, Gaming Commission, Jamul Department of Transportation, Tribal Security, Cultural Monitoring and the Enrollment Office. They are responsible for maintaining all office organization including incoming and outgoing correspondence, filing, monitoring day-to-day administrative functions, and providing all necessary office support functions. Assists all divisions of the Tribal Council with support services.
The Jamul Indian Village of California strives to provide a greater quality of life for its people. Providing education opportunities, healthcare, and sufficient housing today will open the doors of tomorrow for the people of Jamul Indian Village of California.
PERFORMANCE EXPECTATIONSIn performance of their respective tasks and duties all employees of Jamul Indian Village of California (“Jamul”) are expected to conform to the following:
- Uphold all principles of confidentiality to the fullest extent.
- Interact in an honest, trustworthy, and respectful manner with Jamul Tribal Members and officials, other employees, visitors and vendors.
- Comply with Jamul’s policies and procedures.
- Display respect and understanding of Jamul’s culture, traditions, and values.
- Maintain a current and valid driver’s license and must be insurable.
The Operations Coordinator is responsible for providing high-level operations and administrative support to the Tribal Council. The Operations Coordinator will report to the Tribal Council while liaising with key Jamul Indian Village departments to include but not be limited to: Finance, Human Resources, Gaming Commission, Jamul Department of Transportation, Tribal Security, Cultural Monitoring and the Enrollment Office. They are responsible for maintaining all office organization including incoming and outgoing correspondence, filing, monitoring day-to-day administrative functions, and providing all necessary office support functions. Assists all divisions of the Tribal Council with support services.
The ability to maintain confidentiality relating to highly sensitive information and discussions is a key component of this position.
essential Duties, functions & Responsibilities- Perform administrative and office support.
- Assists with clerical duties as requested including assisting with schedules, meetings, and travel arrangements for council members.
- Assist the Tribal Council with special projects as needed.
- Handle all office correspondence, including but not limited to telephone calls, postal mail, e-mail. Screen incoming calls and correspondence for the Tribe and the Tribal Council. Ensure that calls and correspondence are distributed in a timely fashion.
- Word processing and handling documentation preparation.
- Maintain office equipment, which includes preventative maintenance, and repair coordination.
- Maintain supply inventory and ordering of office supplies.
- Accompany Tribal Council at trainings, conferences, and other off-site meetings.
- Position will be the back-up for the Tribal Council Secretary by recording the council meeting, transcribing council directives and council minutes. Will be responsible for staff meetings and other working meetings as needed.
- Travel is required.
- Must maintain an acceptable departmental attendance record.
- Must be reliable and prompt when reporting to work.
- Required to attend job related, in-service, meetings, and training to maintain professional and technical knowledge.
- Evaluate and recommend revisions to internal processes as applicable to increase efficiency.
- May be required to satisfactorily complete skill proficiency testing requirement(s).
- Must adhere to tribal law and other applicable laws and tribal personnel policies and procedures.
- The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
- Three (3) years of experience as an Operations / Administrative Coordinator or in a similar administrative support to leadership role. Tribal Government experience or knowledge is preferred.
- High school diploma or equivalent
- A successful track record in setting priorities; keen analytic, organization and problem-solving skills that support and enable sound decision making.
- Excellent attendance and time management skills with a proven ability to meet deadlines.
- Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
- Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Ability to demonstrate exceptional facilitation, communication, critical thinking and presentation skills.
- Able to work in a team-oriented environment and effectively communicate, both verbally and in writing.
- Ability to demonstrate strong interpersonal skills and can build strong collaborative relationships while maintaining a positive outlook.
- Ability to manage emotions and diffuse situations with tact and professionalism.
- Ability to function well in a high-paced and at times stressful environment while remaining calm, patient, and flexible.
- High level of experience and ability to use Microsoft Suite (Word, Excel, Outlook, and PowerPoint) Internet browsers, Google Sheets and appropriate storage of electronic files
