Operations Administrative Assistant

San MateoCaliforniaSan Mateo Corp OfficeRegular

• Arrange travel for Operations Directors and above
• Organize calendars and schedule meetings on behalf of Directors and above
• Assist Directors and above with their daily organizational tasks
• Coordinate all Operations events, which include Associate Appreciation Days, Tenure Luncheons, Regional Meetings, etc.
• Prepare reporting as directed by supervisor
• Review, audit and reconciliation of monthly, quarterly and annual reports
• Order office supplies as needed
• Assist with setting up new Operations members within corporate, which includes office setup
• Maintain housing request inbox and correspond to all inquiries in a timely manner
• Manage associate housing approval process and delinquency
• Communicate organizational changes within the Directors & Sr Directors group to IT to ensure workflow and access are updated for a smooth transition
• Other duties as assigned

• 2-3 years administrative experience preferred
• Proficient in Microsoft Office, Outlook and Yardi
• Strong attention to detail
• Strong communication skills, both written and verbal
• Ability to work independently in a fast-paced environment
• Well-versed in Property Operations processes preferred
• Strong organizational and time-management skills
• Please note that this job position entails in-person office requirements for a minimum of 3 days per week: Mondays, Tuesdays, and Wednesdays, located at Essex's corporate offices in Irvine, Woodland Hills, San Mateo, and Bellevue.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our Sunday property operations office closures, 10 paid holidays, and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.The salary range for this position is $29.81 - $41.83 per hour. New hires generally start between $29.81 - $35.58 per hour. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.