Onboarding Specialist

The HR Onboarding Specialist will report directly to the HR Recruiting Manager, working alongside Program Managers, Assistant Directors and Program Managers to provide support in scheduling candidates for onboarding, fingerprinting, and TB appointments. The Onboarding Specialist will be the primary scheduler for preservice/ new hire orientation, processing and onboarding of new hires and internal job changes or transfers. Assists candidates with completion of HCM onboarding tasks and required background/clearance paperwork, ensuring all onboarding and compliance requirements are met. Communicates onboarding status and clearances to managers and other stakeholders, ensures accuracy of candidate information and assists with questions or concerns.

Key/Essential Functions & Responsibilities:

• Communicates with candidates, recruiting team and supervisors regarding scheduling, appointments and completion of required onboarding tasks.
• Coordinates with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc.
• Initiates hires and staffing changes through Workday and completes verifications (e.g. professional licenses), as appropriate.
• Conducts onboarding appointments with candidates to collect and verify required documentation and assists candidates with completion of onboarding tasks, processing of new hire forms and other required paperwork, as needed.
• Obtains all necessary authorizations for required background checks and clearances, processes appropriate checks utilizing various electronic systems; appropriately stores required documentation and maintains clearance database.
• Ensures accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates.
• Maintains compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates.
• Communicates onboarding status, processing delays and withdrawals to supervisors and other stakeholders and provides notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate.
• Responds to all general HR inquiries, audits, and requests.
• Performs all other duties as assigned.

Minimum Qualifications:

• HS Diploma or its educational equivalent is required
• Strong oral and written communication skills
• Excellent organizational skills, ability to multi-task and follow-up on outstanding items
• Proficient with Microsoft Office, specifically Excel and Outlook
• Ability to navigate electronic systems, such as HRIS/ATS software or other databases
• Ability to work with all levels of staff and provide excellent customer service
• May require occasional travel across assigned region and/or to NYC Headquarters office
• Ability to maintain confidentiality at all times.

Preferred Qualifications:

• Bachelor’s degree in Human Resources-related field
• One (1) or more years of onboarding experience or other human resources experience
• Previous experience performing data entry, customer service or administrative tasks
• Experience utilizing Workday for recruiting, onboarding and/or other HCM functions.

Compensation:

• $20.00/hour - $20.00/hour

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in New York, NY 10017