Office/Payroll Assistant

About us

Firetek is a specialty contractor specializing in the installation of firestop systems, fireproofing, caulking & sealants, and expansion joints. With a culture based on a commitment to respect, honesty and high performance, we have a proven track record of delivering to our clients the highest level of quality.

Firetek has an immediate opening for an Office / Payroll Assistant in the Kansas City area. This position will be responsible for managing a variety of general office activities as well as assisting with payroll for up to 100 employees. We are looking for individuals who are organized, dependable, punctual, reliable, honest, detail oriented, dedicated and who can cultivate solid pace and performance.

Payroll / Accounting:

• Assist with coordinating weekly payroll processing between operations and payroll departments; review payroll reports and make / request corrections as needed; maintain accurate filing systems for all payroll records.
• Process employees’ timesheets.
• Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws.
• Prepare monthly reports for the local union benefit payments.
• Responding to payroll-related inquiries and resolving concerns.
• Preparing financial reports for accounting and auditing purposes.
• Prepare standard month end report packages for accounting entries and corporate financial reporting.
• Prepare and submit certified payroll reports for the Davis Bacon jobs.
• Manage vacation / PTO accruals; review and report on vacation / PTO balances.
• Maintain, update and safeguard employee files; collect new hire paperwork; process I-9 verifications.
• Assist with new hire orientations.
• Other tasks as assigned.

Human Resources:

• Coordinate human resource activities and data entry to include employment, compensation, benefits, training and development.
• Coordinate new employee orientations
• Provide assistance and follow-up on company policies, procedures and documentation.

Office Management:

• Process incoming and outgoing mail.
• Manage the budget for office expenses, order office supplies; manage vendor relationships.
• Greet guests.
• Maintain professional and organized office appearance, manage cleaning and maintenance schedules.
• Provide overall support to management team, as required.

Qualifications:

• Three to Five (3-5) years in a payroll / office management function; Microsoft Office and Quickbooks system experience desired.
• Outstanding communication and multitasking skills required.
• Demonstrated proficiency with Excel required (including light data modeling and formulas).
• Previous experience with Union payroll, and Construction or similar industry desired.

Job Type: Full-time

Pay: $57,830.00 - $69,720.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: In person