Part-Time Payroll bookkeeper/Office Assistant

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Summary of Position:

Responsible for timely and accurate processing of payroll data as primary task and will serve as liaison with Quickbooks, Management, and staff regarding payroll, wage garnishments, EDD reporting, employee benefits and other related matters. Secondary general bookkeeping tasks and maintenance of company financial records will also be required.

Primary Payroll Duties & Bookkeeping Duties:

• Review time sheets, wages, and other information to detect and reconcile payroll discrepancies.
• Record employee information, such as exemptions, status changes, and resignations, to maintain and update payroll records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Compile employee time, production, and payroll data from time sheets and other records.
• Process forms and documentation for administration of benefits, such as 401K plans, and medical insurance.

• Work collaboratively with HR and Management
• Maintain accurate accounting records, including but not limited to, bank accounts, general ledgers, income and expense accounts, assets and liabilities.
• Invoicing customers, posting private payments, as well as government funds.
• Maintaining accounts receivables records for the corporation; post adjustments to A/R such as write offs, withdrawal adjustments, and other related general journal entries.
• Generate, post, and make bank deposits.
• Maintain vendor files.
• Monthly bank account reconciliation (checking account, payroll account, and credit cards).
• Keep accurate records of liabilities and pay by due dates.
• Maintain record of all company’s inventory of assets.
• Maintain record of all company equipment, software, furniture and fixtures and leasehold improvement depreciation schedules; remove assets from schedules when no longer in use.
• Provide administrative support to the President, including but not limited to the security of corporate records, meeting minutes, records of the corporation and its ownership.
• Work with outside accountants/CPA firm for audits and tax preparations.
• Answer all departmental inquiries.
• Other duties assigned by supervisor.

Secondary Personal/Office Administrative Duties:

· Assist in recruitment screening of new candidates.

· Scheduling of appointments/meetings/interviews for Management

· Assist in time keeping data entry for Management if/when necessary.

· Assist in developing new proposals or revise existing documents, as directed.

· Assist in maintenance and update of files and records; including but not limited to business licenses, professional licenses, and software licenses.

· Answer phone calls and take messages or redirect calls to appropriate colleagues.

· Assist with A/R collections; including but not limited to follow up with clients regarding payment via phone/email, sending appropriate delinquent payment notices, and/or filing liens.

· Assist in data entry regarding protection of lien rights on Levelset platform.

· Monitor stocks of office supplies and report shortages for order approval.

· Maintain general office condition and coordinate necessary repairs when necessary.

· Assist in coordination of IT repairs when necessary.

· Provide general support to visitors.

· Perform other office duties as assigned.

Knowledge, Skills, and Abilities

• Must be detailed oriented.
• Ability to apply Federal, State and local policies, procedures, laws, and regulations.
• Ability to apply effective interpersonal, verbal, and written communication skills.
• Strong ability to multi-task and deliver on deadline.
• Able to maintain up-to-date knowledge in area of practice.
• Strong organization skills and ability to prioritize and manage multiple tasks.
• Ability to analyze and problem solve.

Qualifications:

· Experience with QuickBooks

· Experience with Microsoft Office suite

· Minimum of three years of experience as a payroll clerk/bookkeeper or relevant work experience in accounting

· Typing speed of at least 35 words per minute

· Basic computer skills and internet navigation

· Ability to communicate well, verbally and in writing

· Flexible availability

· Formal training certification or Associates degree preferred

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 8 per week

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person