Address
Form of workRecipient of the 2023 Best Places to Work Award by the Minneapolis/St. Paul Business Journal, Accountinuity, an All In One Accounting company, provides outsourced financial expertise for small businesses. We're the financial and accounting team for growth-minded entrepreneurs seeking to profitably scale their businesses.
They choose us because we give them complete flexibility in how they use our services. And because we can manage every aspect of their accounting operations, they can focus on building a business that grows without their constant attention.
We help them scale more efficiently because we drive our operations on the same EOS platform many of them do and because we dedicate accounting experts to their team to understand their business and tap into any of our other experts to assist when needed. Our entire team becomes their team.
A bit about the role:
We're seeking a fun and task-oriented office admin to join our team and provide support across a wide range of functions. The title is Office Support Specialist because you'll play a pivotal role in supporting our office flow in our new office in Eagan, MN.
Now about you...
You're highly organized and have a keen eye for detail.
You're a taskmaster and take pride in completing a task from start to finish. You're excited at the opportunity to organize a wide range of tasks to support our Delivery Team, our Leadership Team and the office flow.
You're bursting with energy
You don't wait to be told to do something. You proactively look for ways to improve things, and if you spot an opportunity for you to add value - you seize it. You're excited to take the lead across a wide range of functions to help support our team.
You're adaptable
We're growing and things are changing rapidly. You're excited at the opportunity that there's always something new to help work through and you're ready to jump in and help find a better way to accomplish our company's goals.
More about the Office Support Specialist role:
Supporting the Office
• Be the Director of First Impressions by greeting guests and team members who visit the office. Help create an overall positive office culture.
• Answer the main line phone and help screen & route calls accordingly
• Receive calls from prospective clients and educate them on how to book an intake meeting via our website
• Manage in-office inventory and order supplies as needed
• Keep break room and office supplies organized for optimal operation
• Receive and distribute mail among our team and help process mailing for a few of our clients
• Help plan and execute company gatherings and events
• Curate and mail client and team member gifts and cards
• Help coordinate travel for out-of-state employees for training and meetings
• Assist team members with in-office tasks
• Ensure the office is running smoothly by managing facility & equipment maintenance requests
Supporting our Leadership Team and Departments
• Assist with scheduling meetings
• Schedule events to include catering when necessary
• Organize and scan receipts and other accounting records
• Assist in defining, updating, and communicating office policies and procedures
• Support the Director of Executive Solutions with tasks such as paying CEO's personal bills, booking travel, and various research projects.
• Support with onboarding tasks for new employees, including arranging welcome cards & gifts, conducting office tours, and facilitating completion of new hire paperwork.
• Assist the talent department in initiatives focused on employee wellness.
• Various marketing & business development administrative tasks, as identified
• Overall support in a comprehensive manner, as needed
Requirements
The Successful Candidate will Have:
• 2-3 years' experience working in an office setting
• Office Management or other management experience preferred but not required
• Proficient in Microsoft Office Products
• Proven ability to multi-task and problem-solve independently
• Experience with SharePoint, OneDrive, Teams, and HubSpot CRM preferred but can be trained
• Tech savvy
• Adaptable, flexible and creative
• Excellent written and verbal communication skills
• Experience interacting with various levels of individuals
• Experience working on projects that directly impact company-wide operational performance
• Uphold strict confidentiality when dealing with sensitive information
Benefits
Why -- the Accountinuity Benefits
Our company has been built by a team who likes to have fun, respects each other, and works extremely hard to do right by each other and our clients. We work with many entrepreneurial companies who at times may be challenging, but the greatest compliment is that our work has literally changed their business and their lives.
The type of problem-solving our team faces daily must be met with curiosity, creativity, and grit. So, we seek like-minded people who also relish a good challenge. Every day everyone at Accountinuity shows up with a synergetic spirit, ready to serve, and with an optimistic outlook.
Salary Range: $45,000 - $55,000 DOE
Benefits offered include: medical, dental, vision, and a variety of supplemental options including 401K, life insurance, long and short term disability, accident, hospitalization, critical illness, HSA, FSA, and dependent care.
Accountinuity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.
They choose us because we give them complete flexibility in how they use our services. And because we can manage every aspect of their accounting operations, they can focus on building a business that grows without their constant attention.
We help them scale more efficiently because we drive our operations on the same EOS platform many of them do and because we dedicate accounting experts to their team to understand their business and tap into any of our other experts to assist when needed. Our entire team becomes their team.
A bit about the role:
We're seeking a fun and task-oriented office admin to join our team and provide support across a wide range of functions. The title is Office Support Specialist because you'll play a pivotal role in supporting our office flow in our new office in Eagan, MN.
Now about you...
You're highly organized and have a keen eye for detail.
You're a taskmaster and take pride in completing a task from start to finish. You're excited at the opportunity to organize a wide range of tasks to support our Delivery Team, our Leadership Team and the office flow.
You're bursting with energy
You don't wait to be told to do something. You proactively look for ways to improve things, and if you spot an opportunity for you to add value - you seize it. You're excited to take the lead across a wide range of functions to help support our team.
You're adaptable
We're growing and things are changing rapidly. You're excited at the opportunity that there's always something new to help work through and you're ready to jump in and help find a better way to accomplish our company's goals.
More about the Office Support Specialist role:
Supporting the Office
• Be the Director of First Impressions by greeting guests and team members who visit the office. Help create an overall positive office culture.
• Answer the main line phone and help screen & route calls accordingly
• Receive calls from prospective clients and educate them on how to book an intake meeting via our website
• Manage in-office inventory and order supplies as needed
• Keep break room and office supplies organized for optimal operation
• Receive and distribute mail among our team and help process mailing for a few of our clients
• Help plan and execute company gatherings and events
• Curate and mail client and team member gifts and cards
• Help coordinate travel for out-of-state employees for training and meetings
• Assist team members with in-office tasks
• Ensure the office is running smoothly by managing facility & equipment maintenance requests
Supporting our Leadership Team and Departments
• Assist with scheduling meetings
• Schedule events to include catering when necessary
• Organize and scan receipts and other accounting records
• Assist in defining, updating, and communicating office policies and procedures
• Support the Director of Executive Solutions with tasks such as paying CEO's personal bills, booking travel, and various research projects.
• Support with onboarding tasks for new employees, including arranging welcome cards & gifts, conducting office tours, and facilitating completion of new hire paperwork.
• Assist the talent department in initiatives focused on employee wellness.
• Various marketing & business development administrative tasks, as identified
• Overall support in a comprehensive manner, as needed
Requirements
The Successful Candidate will Have:
• 2-3 years' experience working in an office setting
• Office Management or other management experience preferred but not required
• Proficient in Microsoft Office Products
• Proven ability to multi-task and problem-solve independently
• Experience with SharePoint, OneDrive, Teams, and HubSpot CRM preferred but can be trained
• Tech savvy
• Adaptable, flexible and creative
• Excellent written and verbal communication skills
• Experience interacting with various levels of individuals
• Experience working on projects that directly impact company-wide operational performance
• Uphold strict confidentiality when dealing with sensitive information
Benefits
Why -- the Accountinuity Benefits
Our company has been built by a team who likes to have fun, respects each other, and works extremely hard to do right by each other and our clients. We work with many entrepreneurial companies who at times may be challenging, but the greatest compliment is that our work has literally changed their business and their lives.
The type of problem-solving our team faces daily must be met with curiosity, creativity, and grit. So, we seek like-minded people who also relish a good challenge. Every day everyone at Accountinuity shows up with a synergetic spirit, ready to serve, and with an optimistic outlook.
Salary Range: $45,000 - $55,000 DOE
Benefits offered include: medical, dental, vision, and a variety of supplemental options including 401K, life insurance, long and short term disability, accident, hospitalization, critical illness, HSA, FSA, and dependent care.
Accountinuity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.
