Office Support Specialist (Oreib)

Salary: $28.48 - $30.21 Hourly
Location : Bloomington, MN
Job Type: Temporary
Remote Employment: Flexible/Hybrid
Job Number: 2023-00094
Department: Administration
Opening Date: 11/20/2023
Closing Date: 12/10/2023 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: NU
Primary Objective
FULL TIME TEMPORARY POSITION
The City of Bloomington is seeking an individual to provide office administration to the Office of Racial, Equity, Inclusion, and Belonging (OREIB). Will assist the Chief Equity and Inclusion Officer (CEIO) in planning, developing, implementing, and evaluating programs, events, and activities designed to educate and promote cultural awareness and understanding of systemic racism to achieve fair and equitable outcomes to advance further the City of Bloomington's Equity and Inclusion strategic priorities.
CITY VALUES & EXPECTATIONS

• Models and contributes to a positive work environment, culture of communication, engagement, and safety.
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious, and socioeconomic backgrounds.
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions.
• Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly.

Examples of Duties
Administrative Assistance - 50%

• Manage the CEIO calendar and schedule appointments.
• Prepare the CEIO for meetings by assembling and distributing materials. Anticipate, manage, and follow through on projects in a timely manner.
• Compile and coordinate data and prepares reports, plans, meeting minutes, surveys, presentations, and other support documents related to City equity initiatives.
• Work closely with program directors, department chairs, and administrative assistants to facilitate the work of the Office of Racial Equity Inclusion and Belonging.
• Assists with maintaining a detailed tracking system to evaluate program or project effectiveness, establishing improvement goals, and providing progress reports to the team.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
• Maintain comprehensive and accurate records.
• Perform minor accounting duties.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answering phone calls politely and professionally.

Program Support - 30%

• Assist the Director with equity initiatives for recruiting, hiring, onboarding, retention, and employee engagement.
• Perform research related to the department's operations and the needs of the City.
• Supports the development and launch of new programs and policy initiatives.
• Assists in designing and implementing strategies with the Communications Department to enhance effectiveness and align with the mission of the MORE Office via publications, media releases, articles, web content, social media, brochures, forms, and various materials for associated committees.
• Respond to rapid research requests into program and service areas.

Community Engagement - 20%

• Cultivate relationships with organizations that are led by and/or serve BIPOC individuals.
• Seek opportunities to uplift lived experience and strengthen ties with advocates.
• Solicit community input and engagement through forums, surveys, interviews, focus groups, courageous conversations, and other methodologies, either directly or through community-based participatory research.
• Develops and maintains positive working relationships with community organizations, residents, business community, non-profit organizations, and government agencies.

• Performs other related duties as apparent or assigned.

KNOWLEDGE, SKILLS, & ABILITIES REQUIRED

• Ability to maintain confidentiality and appropriately apply discretion to work tasks and information.
• Ability to develop and maintain effective working relationships with co-workers.
• Ability to successfully resolve difficult and stressful situations with all persons in a fair and equitable manner and with professional composure.
• Ability to maintain confidentiality and appropriately apply discretion to work tasks and information.
• Demonstrates strong organizational skills and attention to detail.
• Strong oral and written communication skills.
• Ability to balance competing demands and successfully prioritize work tasks.
• Ability to apply good judgment, make decisions where appropriate, and anticipate and initiate next steps.
• Ability to work independently, with minimal supervision.
• Ability to use/and knowledge of racial equity tools.

Minimum/Desirable Qualifications
MINIMUM QUALIFICATIONS

• High School graduate or equivalent.
• Three years of general office, administrative assistance, or program assistance experience (relative internship experience can apply).
• Three years of work experience in racial equity, inclusion, and belonging (relative internship experience can apply).
• Excellent skills in Microsoft Outlook, Word, Excel, and PowerPoint.
• Direct experience working on racial, income, health, or other equity-related issues.
• Connections/relationships with Bloomington non-profits and cultural organizations
• Experience working with immigrant and refugee communities.

DESIRABLE QUALIFICATIONS

• Data analytics training or experience.
• Experience providing data-informed presentations to diverse audiences.
• Serve as the staff liaison on projects to improve equity in the organization.
• Experience in grant writing and/or program development.
• Effective written and verbal communication skills sufficient to establish working relationships with local, state, and federal government agencies.
• Provide technical assistance to staff in their support of REAT work plan development and use of racial equity tools.
• Ability to speak a second language, in addition to English that has a recognized presence in the community. (Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.)

Supplemental Information
SUPERVISION OF OTHERS
This position does not supervise others.
Anticipated Hiring Range: $28.48 - $30.21 Hourly
2023 Full Salary Range: $28.48 - $37.96 Hourly
Full-Time Temporary; Non-Exempt; Non-Union; Benefits Eligible per Employment Rules for Full-Time Temporary
The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.
Benefits for Regular, Full-Time Employees of the City of Bloomington include the following:

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation
• Tuition assistance program
• Health club membership reimbursement
• Flexible spending account
• Employee Assistance Program
• Other optional benefits
• Great suburban location, on bus line
• Free employee parking

*(Union contracts may vary from the above list.)
01
The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you.The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process.If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission.The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview.Do you agree to supply the data the City is requesting as part of your application for employment?

• Yes
• No

02
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.
I have read and understand the above instructions regarding supplemental questions.

• Yes
• No

03
This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.

• Yes
• No

04
Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link , scroll down to the Other Necessary Requirements section of the Job Description to view information.

• Yes
• No

05
The advertised wage for this position is $28.48 - $30.21 Hourly, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?

• Yes
• No

06
Please indicate your highest level of education completed.

• High School or Equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree or Higher
• Not Applicable

07
If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.
08
How many years of general office, administrative assistance, or program assistance experience (relative internship experience can apply) do you have?

• Less than 3 years
• 3 years
• 4-6 years
• 7+ years
• Not Applicable

09
If you indicated you have work experience in general office, administrative assistance, or program assistance, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
10
How many years of work experience in racial equity, inclusion, and belonging (relative internship experience can apply) do you have?

• Less than 3 years
• 3 years
• 4-6 years
• 7+ years
• Not Applicable

11
If you indicated you have work experience in racial equity, inclusion, and belonging, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
12
Do you have excellent skills in Microsoft Outlook, Word, Excel, and PowerPoint?

• Yes
• No

13
Do you have direct experience working on racial, income, health, or other equity-related issues?

• Yes
• No

14
Do you have connections/relationships with Bloomington non-profits and cultural organizations?

• Yes
• No

15
If you indicated you have connections/relationships with Bloomington non-profits and cultural organizations, please summarize your connections/relationships. If not applicable, indicate N/A.
16
Do you have experience working with immigrant and refugee communities?

• Yes
• No

17
Do you possess data analytics training or experience?

• Yes
• No

18
Do you possess experience providing data-informed presentations to diverse audiences?

• Yes
• No

19
Do you possess experience serving as the staff liaison on projects to improve equity in an organization?

• Yes
• No

20
If you indicated you have experience as a staff liaison on projects to improve equity in an organization, please summarize your experience including role and r...