Office Operations Associate, Reception

Company Overview
We were founded in 2000 by a group of 10 global financial institutions including Bank of America, BlackRock, Goldman Sachs, J.P. Morgan, Morgan Stanley, State Street and UBS.

We pride ourselves on being a leading global provider of trading, post-trade, securities market data, regulatory technology and clearing services in the securities finance industry.

Team Overview

In this role you will be responsible for creating a supportive and comfortable atmosphere by welcoming visitors and employees to the office, ensuring Office Operations are running smoothly and efficiently, and supporting all other employee-facing services. You will be an integral memeber of our office environment and should be someone who prides themselves on fostering a smooth running and well managed office.

Role Responsibilities

• Greet clients, guests, vendors, and employees in a pleasant and welcoming manner as well as ensuring to add visitors to the building security manifest and/or coordinate the issuance of Building IDs to new employees
• Be responsible for answering phones courteously, route calls appropriately, and/or record messages as may be necessary
• Manage day-to-day Office Operations; ordering office supplies and maintaining stocked inventory with minimal supervision while doing so in a "cost conscious" manner
• Organize and facilitate employee celebrations and general office events
• Receive, sort, and route incoming mail; maintain and route publications
• Receive and/or coordinate outgoing mail and the delivery of packages (FedEx, UPS, USPS)
• Liaise with the Global Administrative Team and/or Executive Assistants from other offices to organize meeting logistics in collaboration with internal stakeholders
• Should take an interest in and support company initiatives, attend and participate in administrative meetings and be a "thought leader" in how to improve Office Operations
• Ensure availability of office equipment such as coffee machines, printers or collaborate with appropriate teams to ensure they are in working order
• Cover responsibilities of Executive Assistant(s) as necessary

Required Skills

• 5+ years of prior administrative and receptionist experience
• Excellent verbal and written communication skills, demonstrated ability to communicate effectively and professionally with staff, management, clients, or other guests
• Must possess strong interpersonal skills, be detail oriented, and have strong organization and time management skills
• Experience with inventory and office supplies management and ordering
• Familiarity with Microsoft Outlook and the Microsoft Office 365 suite (e.g., Microsoft Excel, Word, PowerPoint, and Forms), knowledge and familiarity with Adobe Acrobat Professional a plus
• Must be able to send professional emails, announcements or notices as required
• Available to work from our Battery Park City office 5 business days per week

Role Location Benefits

• Generous vacation days each year which increase with your levelling
• Discretionary annual bonus
• Health Insurance coverage from day 1
• 401(k) Employer matching contribution plan
• Regular team events - both in the office and offsite!
• Weekly remote yoga sessions and paid access to a mindfulness-based mental health app

In compliance with New York City's Salary Disclosure Law, the annual base salary range for this position is $50,000 - $75,000. Please note that the salary information is a general guideline only. EquiLend considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

Diversity and Inclusion at EquiLend

We are committed to diversity and inclusion and believe that it is essential to our success as a company. We value and respect all individuals, regardless of their background, and recognize that diversity brings a wealth of perspectives and skills that help us innovate and excel. We welcome and encourage applications from individuals of all backgrounds and experiences.

If you require any accommodations during the application process, please let us know.