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SalaryAt MannKind our employees are our number one asset, and we continue to be a tight-knit community where each of us has a critical role in our success. Committed to diversity, at MannKind we depend on a rich blend of ideas, backgrounds, and working styles in our quest to change the world for the better.
Position Summary:
We are currently seeking a Part-Time Office Manager to provide essential front office administrative support at our Westlake Village, CA Office. In this role, you will collaborate with employees and leaders across the organization, going beyond traditional administrative tasks. Your responsibilities will include ordering and stocking supplies, coordinating employee activities, communicating with internal and external stakeholders, and handling sensitive information. Additionally, as the Office Manager, you will manage travel planning and reimbursement for several senior executives. Your friendly demeanor and positive attitude will make you the welcoming face of our front desk. This position is 68% Office Manager and 32% administrative and requires onsite work from Monday to Thursday.
Key Responsibilities:
1. Efficiently Manage Office Supplies and Inventory
- Assist in maintaining office supplies inventory, including ordering and restocking items.
- Coordinate with vendors to ensure timely delivery of supplies.
- Manage inventory levels for office essentials, such as stationery, kitchen supplies, and other consumables.
- Organize and maintain stock areas efficiently.
- Restock kitchen supplies as needed.
- Ensure cleanliness and organization in the kitchen and common areas.
- Regularly clean out refrigerators.
2. Mail Distribution and Voicemail Monitoring:
- Pick up and distribute mail promptly.
- Monitor MannKind voicemail and contacts email inbox.
- Distribute packages within the office.
- Handle intercompany mail (FedEx).
3. Building and Suite Related Tasks:
- Address building-related issues promptly.
- Greet and escort visitors with a friendly demeanor.
- Grocery/Target shopping for office supplies.
- Organize supply cabinet and mail room.
- Manage p-card expenses using Concur.
- Assist with office moves.
- Restock first aid cabinets and check AEDs.
- Coordinate the MannKind onsite car wash.
- Facilitate office tidying and tackle special projects.
- Holiday decorating.
- Event coordination (HBA, BioSci Alliance).
- Coordinate and manage supplies for Culture Club activities, including planning, purchasing, setup, and cleanup.
- Coordinate fire drills and safety inspections (EHS).
Qualifications:
- Bachelor's degree with at least 1+ year of administrative or relevant experience.
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Proficiency in communication tools (email, chat, etc.) and office software (Microsoft Office, Google Workspace, etc.).
- Independent judgment and prioritization abilities.
- Prior experience in administrative roles preferred.
- You work well with cross-functional teams and build strong relationships.
- You embrace change and adapt seamlessly to evolving requirements.
- You’re motivated to contribute to our organization’s success.
Who You Are:
