Office Manager - Los Angeles

Forward Artists is a multi office talent agency representing todays leading artists in the beauty industry. We are currently looking for an Office Manager in Los Angeles.

As an Office Manager, you will play a crucial role in ensuring the smooth operation of our office. Your organizational skills, team management abilities, and attention to detail will contribute to the overall efficiency of our business. If you are a motivated individual with a positive attitude, experience in office management, we encourage you to apply.

Los AngelesOffice Manager

The Office Manager will report to both the Managing Partner and the Co-Founder.

Job Overview :

The Office Manager will handle all aspects of our Los Angeles Office.

Responsibilities and Duties :

· Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment

· Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly.

· Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and constant updates of contacts database and employee, artist, and daily job lists.

· Oversee and maintain office equipment for uninterrupted function, order and stock supplies, and coordinate food deliveries when requested.

· Manage all aspects of space planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Facilitating IT requests periodically.

· Monthly Expense Reporting for agents and Directors

· HR platform management

Qualifications:

· Two or more years of experience in office management with references.

· Strong time-management and people skills, positive and flexible working style, and excellent multitasking ability.

· Proficiency with office applications, and aptitude for learning new software and systems (Microsoft Office, Windows / OS X, Dropbox, Password Management Software etc)

· Ability to maintain confidentiality of all company information

· In person work 3-5 days per week in Beverly Hills, CA

Preferred skills and qualifications

· Bachelor’s degree or equivalent

· Advanced computer skills and experience with online platforms

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Office management: 2 years (Preferred)

Ability to Relocate:

• Los Angeles, CA 90035: Relocate before starting work (Required)

Work Location: In person