Office Manager, Kenansville Nc

At A Caring Heart Case Management, we are seeking an experienced and highly organized Office Manager to join our team. The Office Manager will play a pivotal role in ensuring the smooth operation of our medical office, overseeing administrative tasks, and supporting our healthcare professionals in delivering exceptional care to IDD clients. The ideal candidate will have a strong background in office management, excellent communication skills, and a passion for serving individuals with IDD.

Requirements:

• All applicants must be at least 18 years old.
• All applicants must agree to and provide necessary credentials in order for A Caring Heart to perform various background checks to include motor vehicle reports.
• All applicants must provide references in order for A Caring Heart to perform professional reference checks.
• All applicants must possess, at minimum, a high school diploma or GED; or diploma/official transcript of their highest level of education that has been successfully completed.
• Must have experience and be familiar with Microsoft Office applications such as Excel, Word, and Outlook.
• Must have experience with successfully managing a variety of office correspondence such as: electronic documentation, typing, faxing, data entry, receiving, sending, and organizing emails.
• Must have experience and a high level of comfort with managing a variety of standard office practices such as: managing employee and consumer charts, coordinating staff trainings, administrative housekeeping, general tasks related to billing, and answering phone calls/walk-ins with superior professionalism.
• Must be comfortable in effectively and professionally assisting, communicating, and coordinating with Program Directors and site Supervisors in order to meet administrative obligations related to record-keeping and recurring record updates.
• Must be competent and familiar with the highest standards of HIPAA practices related to private and sensitive documents such as: handling sensitive applicant and employee information, business documents and records, etc.
• Must be able to assist as necessary with event planning such as: parties, picnics, and other similar activities.

About Our Company (A Caring Heart Case Management, Inc):

• Our company provides direct care services to individuals with intellectual and/or developmental disabilities.
• We provide a variety of different services including day programs, group homes, community services, and more!
• Our direct care staff provides habilitative services aimed at providing care and guidance to our clients to help them learn, retain, and improve their skills!

About This Position (Office Manager):

• Our administrative obligations come as a direct result of the care and safety we proudly offer our clients.
• The Office Manager position acts as an administrative "center of gravity" for our site; They are the gatekeepers of employee and client records; they oversee the coordination of employee training and are nearly always the first point of contact for applicants, employees, and visitors who come by the site.
• As it relates to the requirements listed above, the ideal Office Manager is one whose professionalism, competency, respect, and attention to detail, is highlighted as their highest values in everything they manage and everyone who they interact with.

If you meet the aforementioned requirements and possess a passion for mentoring and assisting others, we are thrilled to engage in a conversation with you regarding a job opportunity!

To take the first step, kindly click on the "APPLY NOW" button above and fill out our brief pre-application. Following a thorough review of your application, one of our representatives will reach out to you promptly.

Call our Office Administrator, Andreca at 910-231-3345 between the hours of 8:30 am and 4:45 pm if you have any questions regarding the application process.

• Salary will be based and determined on experience, knowledge, skills, abilities, and education that is relevant and valuable to this position and its expectations.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Office Administration: 1 year (Preferred)
• Management: 2 years (Preferred)
• Microsoft Office: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• Kenansville, NC 28349: Relocate before starting work (Required)

Work Location: In person