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Office Manager - San Francisco
This is an on-site position, and will be expected to be in the office Monday through Friday at our San Francisco office.
Odoo ERP system is enterprise resource planning software used company-wide for the management of business processes. Odoo provides seamlessly integrated functional business apps called Odoo apps that form an ERP solution. Our unique proposition of integrated apps that work seamlessly together allows users to automate and track everything they do. The open-source development model of Odoo has allowed us to leverage thousands of developers and business experts to build the world's largest ecosystem of fully integrated business apps.
Odoo has become a global network with more than 12+ million users and partners in more than 120 countries, and we continue growing with 2000+ daily downloads. We are growing fast and need to hire faster.
About the job:
We are seeking an Office Manager to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing streamlined administrative procedures, inventory control, company environment, and workplace experience, among other duties. We are looking for an energetic professional who is comfortable wearing multiple hats, experienced in handling a wide range of administrative and executive support-related tasks, and capable of working independently with minimal supervision. Our Office Manager should be well-organized and flexible, and they should enjoy the administrative challenges of supporting a diverse office environment.
Our office culture/environment is very important to us, and we expect you to participate in it and foster and improve it!
This is an hourly position with a pay range of $28 to $38. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.
Responsibilities:
- Receive and Distribute mail and packages
- Managing supply orders, including ordering, unboxing, and organization of inventory
- Point person for maintenance, mailing/shipping, supplies, equipment, bills, and errands
- Communicate with vendors (i.e., cleaning staff, suppliers, etc.)
- Maintain detailed records of pricing and invoicing from vendors
- Oversee the stocking of snacks and refreshments (coffee machines, tea, etc) across the four office kitchens
- Keep common spaces clean (i.e., Kitchens, game room, hallways)
- Report to and collaborate with the Director, HR Team, and Marketing Manager
- Tackle Ad-hoc projects in conjunction with day-to-day tasks
- Assist in the planning and execution of company events and team-building activities
- Monitor and maintain office supplies
- Provide general support to visitors
- Maintain a clean, safe, and secure working environment
Must Haves:
- Proven office management, workplace experience, or administrative experience
- Knowledge of office management responsibilities, systems, and procedures
- Ability to communicate and negotiate pricing with vendors
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- General computer skills with a knowledge of Google Suite and data entry
Nice to Have:
- Available immediately (Latest start date January 1, 2024)
- Additional Languages (Preferably Spanish)
- Prior experience at a high-growth startup
Compensation and Perks:
- Healthcare, Dental, Vision, Life Insurance, FSA, HSA Matching, 401K Matching, and Commuter Benefits
- PTO (Paid-time-off), paid sick days, and paid holidays
- Employee Assistance Program; 3 X 1-hour telehealth calls with certified mental health professionals
- $100 towards a work-from-home office setup
- Evolve in a nice working atmosphere with a passionate, growing team!
- Chef-prepared lunches - snacks, fruit, and coffee/drinks on tap!
- Company-sponsored events for groups of 6+ employees
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship responsibilities for employment visas at this time.
Ensuring a diverse and inclusive workplace where we learn from each other is core to Odoo's values. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal-opportunity employer and a pleasant and supportive place to work. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment-qualified applicants with arrest and conviction records.
