Office Manager Bookkeeper

Job Description

Good Guys Tree Service in Austin, TX has an immediate opening for a full-time Office Manager / Bookkeeper. This is an excellent opportunity to work for one of the fastest growing service businesses in Central Texas. We are offering very competitive pay for qualified and experienced candidates!

The Office Manager/Bookkeeper handles the daily posting of financial transactions in QuickBooks, prepares financial reports, reconciles bank statements and bookkeeping ledgers, and ensures records are accurate and taxes and bills are paid. They are also responsible for payroll, general administrative support, and supervision of office staff. They are the point person for maintaining a smooth flow of daily business processes, and also serves as assistant to the owner.

Hours for this position are Monday to Friday, 8:00am - 5:00pm. Work location is 10713 N FM 620 Rd, Austin, TX 78726. Good Guys Tree Services is the highest customer rated tree service company in Austin. We have a simple history: Caring & honest tree service. We really love what we do and have over 20 years of experience in the industry. Our reputation is very important to us and every team member is key to our continued success!

Duties and Responsibilities

- Responsible for all day-to-day bookkeeping and accounting duties, including supervision of AP and AR processes; monthly reconciliations; budgeting; cash flow management; general ledger maintenance; and asset tracking.

- Assistant to the owner, responsible for working closely with the owner on various projects and assignments as needed.

- Generates weekly reporting of sales totals, statistics, operational revenue, and productivity; and creates monthly business and financial reports.

- Oversees all monthly, quarterly, and annual filings and compliance reporting, including insurance reporting and audits for general liability, commercial auto, and worker’s compensation; payroll taxes; IRS quarterly payments; and monthly sales tax.

- Calculates and submits weekly payroll, including tracking commissions for sales staff.

- Responsible for all HR functions for business, including hiring, employment verification, payroll, work comp claims, unemployment claims, garnishments, and deductions.

- Supervises, trains, and hires office staff, while creating a work environment of unity, teamwork, and efficiency.

- Oversees business processes within the office to ensure a smooth daily workflow.

- Expert on business software and processes including lead scheduling, work scheduling, and invoicing, and able to assist the team with troubleshooting.

- Customer service responsibilities including answering phones and emails, scheduling leads, and responding to customer questions and complaints.

- Other duties as assigned by management.

Qualifications and Experience

- Strong problem-solving skills and proven ability to organize and manage multiple priorities.

- Excellent customer service skills.

- Good communications skills, both written and verbal.

- Good time management skills, ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality.

- Proven ability to make complex and time-sensitive decisions in the best interests of the organization.

- Technologically savvy and able to quickly learn and master new systems and processes.

- Three years of prior bookkeeping experience.

- Fundamental knowledge of GAAP

- Proficiency with QuickBooks or similar accounting software.

- Proficient in payroll processing. Experience with ADP payroll preferred.

- Proficiency in the use of spreadsheets, word processing (Microsoft Excel and Word).