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This position is responsible for managing the office and assisting in accounting, fleet management, insurance, and other functions. Provides administrative and clerical support to an assigned location, department, college, and/or unit. Develops, maintains, and ensures compliance with department records. Assists with budgetary matters, track department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants.
Essential Duties & Responsibilities:
- Manage office staff (recruit, interview, hire, discipline, performance)
- Manages internal users and their permissions for CRM, email, cell phones, office phones, air cards, etc.
- Manages company telecommunications network and communicates with answering service.
- Coordinates with the branches on their fleet needs and communicates with the fleet provider
- Obtains, renews, and maintains state licenses and permits
- Maintain integrity of hiring/termination process through the proper application of company policies.
- Manages key vendor accounts, supply inventory, and submits invoices for payment
- Assist other departments as needed
- Coordinates travel
- Assists with projects and event support
- Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly
- Creates and maintains office related records and reports
- Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
- Oversees and coordinates the day-to-day office operations
- Receives and distributes incoming and outgoing mail
- Perform other duties assigned by management.
Education/Qualification:
- Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience
- At least 5 years of related administrative, office or clerical experience
- Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint
- Experience with Excel and be comfortable with managing excel generated reports
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to work independently and in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with customers.
- Excellent verbal and written communication skills.
- Highly organized and detailed oriented.
- Experience in an office setting
Other Duties:
- Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
- Performs other duties as assigned.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Benefits and Perks:
- Excellent pay
- Medical, dental, vision
- Company paid life insurance
- Company paid short term disability
- 401K with employer match
- Paid vacation and company holidays
- Company vehicle (if job applicable)
Pye Barker Fire and Safety is an Equal Opportunity Employer
