Office Manager

• Job Title:Office Manager
• FLSA Status: Hourly, Non-Exempt
• Pay Rate: Dependent on Experience (DOE)
• Weekly Hours: 30 hours
• Reports To: CEO
• Work Location: Anchorage, Alaska

Job Summary: The Office Manager is a pivotal role within NIMA Corporation, providing vital administrative support to corporate leadership. This position encompasses a wide range of responsibilities, including office management, administrative tasks, database maintenance, apartment lease coordination, maintenance oversight, meeting room management, and financial data entry. The Office Manager plays a critical role in ensuring the smooth operation of daily activities.

Primary Responsibilities:

1.  Administrative Support: Provide comprehensive administrative support to corporate leadership, including managing correspondence, scheduling meetings, and maintaining calendars.

2.  Office Supplies: Oversee the inventory of office supplies, order necessary items, and ensure cost-effective utilization of office resources.

3.  Public and Shareholder Communication: Act as the primary point of contact for calls from the general public and shareholders addressing inquiries and directing them to the appropriate contacts.

4.  Database Management: Update and maintain shareholder databases, ensuring the accuracy and currency of records.

5.  Apartment Lease Coordination: Coordinate short-term apartment leases to maximize occupancy, handling tenant inquiries and lease agreements.

6.  Apartment Sanitization: Oversee and conduct apartment sanitization between tenants throughout the year, ensuring a clean and safe environment.

7.  Office Maintenance: Coordinate basic maintenance and upkeep of office facilities, ensuring a safe and functional workspace.

8.  Meeting Rooms: Manage meeting room reservations and setup, ensuring that rooms are prepared for meetings and events.

9.  Accounts Payable (AP) and Accounts Receivable (AR) Data Entry: Perform data entry tasks related to AP and AR using Deltek Costpoint, maintaining accurate financial records.

10.   Other Duties: The Office Manager may be assigned additional duties and responsibilities as needed to support the corporation's operational requirements.

Qualifications:

·    Associate's degree in Business Administration and a minimum of 3 years of experience in a similar role with Alaska Native Corporations or 4 year’s experience as an Office Manager with similar responsibilities.

·    Proficiency in Microsoft Office suite programs, SharePoint, Deltek Costpoint, and Quickbooks.

·    Prior experience with federal contracting invoicing and use of Wide Area Workflow (WAWF) / Procurement Integrated Enterprise Environment (PIEE).

·    Excellent teamwork and interpersonal skills, fostering effective collaboration with colleagues and supervisors.

·    Ability to provide three references from the three most recent employers.

·    Successful completion of background checks.

Shareholder and Shareholder Descendant Preference: In accordance with federal regulations authorized by the Alaska Native Claims Settlement Act (ANCSA), NIMA Corporation exercises shareholder and shareholder descendant preference for qualified applicants who meet the specified qualifications. This position carries a 90-day probationary period.

Note: While this job description outlines the essential functions and qualifications of the Office Manager position, it is not exhaustive. The corporation reserves the right to modify or revise the job description at any time.