Office Manager Akutan Shoreplant

Trident Seafoods is the largest vertically integrated seafood harvesting and processing company in North America. Trident is a privately held, 100 percent USA-owned company with primary seafood processing operations and fleet support in twelve Alaska communities. Trident's global operations produce finished wild Alaska seafood products in 6 countries and its sales teams serve customers in over 50 countries. Trident employs approximately 9,000 people worldwide each year and partners with over 5,400 independent fishermen and crewmembers. Species harvested and processed by Trident include virtually every commercial species of salmon, whitefish, and crab harvested in the North Pacific and Alaska. The global supply chain also includes cultured and wild species from a network of trusted sources worldwide. 

Follow Trident on the Web at www.tridentseafoods.com or on social media on Facebook, Twitter, Instagram, Pinterest, YouTube or LinkedIn

Summary:

The Alaska Operations Office Manager will be responsible for overseeing various financial and administrative tasks essential to the operational core of Trident Seafoods. This position encompasses a wide array of responsibilities requiring meticulous attention to detail, effective communication with internal and external stakeholders, and proficiency in financial analysis and reporting. The ideal candidate will possess a strong background in accounting or finance, exhibit excellent organizational skills, and demonstrate the ability to work collaboratively within a team environment. The Office Manager will play a critical role in ensuring the accuracy and integrity of financial and manufacturing data and compliance with administrative business regulations.

Essential functions (responsibilities, tasks, supervisory needs)

• Onsite Leadership: Leading and managing a team, fostering a positive work culture, maximizing efficiency, and effectively managing day-to-day office operations to achieve departmental goals and objectives.
• Facility Accounting/Month End Deliverables: Owns reconciliation and on time delivery of the financial and manufacturing month end packet to controllers.  Packet includes (but not limited to) fisherman/tender accounting, fish purchases, sales, taxes, petty cash, fees, check register, expense ledger clearing, manufacturing reporting, etc.
• Fisherman and Tender Fleet Accounting: Owns onsite financial transactional activity, accounting, and reconciliation specific to fisherman and tender vessels including loan maintenance, settlements, fish purchases, taxes, fees, etc.
• Fish Purchases/Government Reporting: Ensure timely and accurate reporting and accounting of fish purchases via defined government processes and cadence.
• Account Receivables:  Administration and monitoring of outstanding balances owed for products, or services. This entails invoicing, recording payments, pursuing overdue accounts, and discrepancy reconciliation ensuring prompt payments.
• Manufacturing Reporting/Shipments: Leads a qualified team to ensure timely and accurate flow of manufacturing data to key business stakeholders. Responsible for ensuring accurate daily reporting of production and product shipments from local shop floor system into SAP S/4 HANA.       
• Inventory Management: Conduct month-end physical fuel and store inventories, reconciling with plant use and valuations. Reconcile store and fuel inventory accounts, ensuring accuracy in point-of-sale cumulative totals.
• Petty Cash Management: Conduct physical cash counts and reconcile with petty cash account balances. Prepare and send documentation, including petty cash count sheets, logs, and receipts to the plant controller. Identify and review discrepancies with accounting management for resolution.
• Compliance: Ensure compliance with industry standards and regulations related to buying, selling, financial transactions, price adjustments, tax information, and risk management.

Required Qualifications (education, years of experience, KSAs)

• 3+ years of account management experience
• 3+ years' experience working within ERP systems
• Demonstrated success in process optimization and performance improvement.
• Experience in budget development and management.
• Proficiency in accounting principles and practices.
• Strong leadership skills with the ability to inspire and motivate a team.
• Excellent analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to thrive in a fast-paced, dynamic environment.
• In-depth knowledge of relevant industry regulations and best practices

Preferred education and experience

• Experience with SAP Fiori, CatchManager2, Innova, MSG SoftProviding software strongly preferred.
• In-depth knowledge of the seafood processing industry, particularly in Alaska or similarly challenging environments strongly preferred

Work environment (includes travel/on-call):

Travel Requirements: 4-8 months onsite depending on location

Physical demands:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must regularly lift and /or move 10 to 15 pounds. Specific vision abilities required by this job include distance vision and depth perception

Work authorizations:

• This position is not eligible for immigration sponsorship